DVLA: Residual Lines and Audio Conferencing

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UK-Swansea: Information technology services.

UK-Swansea: Information technology services.

This notice is covered by: Directive 2014/24/EU
Section I: Contracting authority/entity

I.1) Name and addresses
       Driver Vehicle Licensing Agency
       Longview Road, Morriston, Swansea, sa6 7JL, United Kingdom
       Tel. +44 1792662647, Email: amy.edwards@dvla.gov.uk
       Contact: Amy Edwards
       Main Address: http://www.gov.uk
       NUTS Code: UKL18

Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Residual Lines and Audio Conferencing   
      Reference number: PS/18/191   
   
   II.1.2) Main CPV code:
      72222300 - Information technology services.
       
   II.1.3) Type of contract: SERVICES

II.2) Description

   II.2.1) Title: Residual Lines and Audio Conferencing   
   Lot No: Not Provided    

   II.2.2) Additional CPV codes:
      Not Provided    
   
   II.2.3) Place of performance:
      UKL18 Swansea
       
   
   II.2.4) Description of the procurement at the time of conclusion of the contract:
    Negotiated procedure without prior publication (in accordance wit article 32 of Directive 2014/24/EU)    
   
   II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
         Duration in months: 24             
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided          
   
   II.2.13) Information about European Union funds:
   The procurement is related to a project and/or programme financed by European Union funds: No    


Section IV: Procedure

IV.2) Administrative information
   
   IV.2.1) Contract award notice concerning this contract
   Notice number in OJ S: Not Provided    

Section V: Award of contract/concession

Contract No: PS/18/191   Lot No: Not Provided    Title: Residual Lines and Audio Conferencing
V.2) Award of contract/concession

   V.2.1) Date of conclusion of the contract/concession award decision: 27/11/2018   

   V.2.2) Information about tenders
   The contract has been awarded to a group of economic operators: No

   V.2.3) Name and address of the contractor/concessionaire, No. 1:
          BT Business and Public Sector, 02216369
          Central Government BT Global Services, Telephone House, 104, Newhall Street, Birmingham, B3 1JX, United Kingdom
          Tel. +44 08000320025, Email: bodean.pye@bt.com
          Internet address: https://business.bt.com/
          NUTS Code: UKG31
   The contractor/concessionaire is an SME: No    
   
   V.2.4) Information on value of the contract/lot/concession:
   Total value of the procurement: 91,672.34   
   Currency: GBP

Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://dft.delta-esourcing.com/delta/viewNotice.html?noticeId=493425535
   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
       DfT
       Longview Road, null, Swansea, SA6 7JL, United Kingdom
       Tel. +44 1792384648
   
      V1.4.2) Body responsible for mediation procedures:
      Not Provided

      VI.4.3) Review procedure
         Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
      Not Provided
   
   VI.5) Date of dispatch of this notice: 12/05/2020
   
Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

   VII.1.1) Main CPV code:
      72000000 - IT services: consulting, software development, Internet and support.
   

   VII.1.2) Additional CPV code(s)
      Not Provided

   VII.1.3) Place of performance:
      UKL18 Swansea
       
   
   VII.1.4) Description of the procurement:
    Renewal of the existing contract currently held by British Telecom for the supply of certain residual telephone lines and audio conferencing services.    
   
   VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession:
         Duration in months: 24             
   
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Not Provided       .
   
   VII.1.6) Information on value of the contract/lot/concession
   Total value of the contract/lot/concession: 108,172.32   
   Currency: GBP    
   
   The contract has been awarded to a group of economic operators: No
   VII.1.7) Name and address of the contractor/concessionaire, No. 1:
          BT, 02216369
          81, Newgate Street, 104, Newhall Street, London, EC1A 7AJ, United Kingdom
          Email: bodean.pye@bt.com
          NUTS Code: UKL18
   The contractor/concessionaire is an SME: No

   
VII.2) Information about modifications

   VII.2.1) Description of the modifications:
    Variation to the contract value to due unforseen increase to the usage of audio conferencing due to homeworking during the COVID-19 pandemic. Value remaining within the contract would not have been sufficient to cover the remainig contract term- until 30/11/2020.
Contract value increased by £16,500    
   
   VII.2.2) Reasons for modification:
         Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
   
   Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
    Covid 19 pandemic resulted in the majority of DVLA staff working from home, requiring the conference calling facility. This has resulted in a significant increase to usage of the conference call facility which is part of this contract. The initial contract value would not have be sufficient to cover usage for the contract term    
   
   VII.2.3) Increase in price
   Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in
   the case of Directive 2014/23/EU, average inflation in the Member State concerned)
   Value excluding VAT: 91,672.32   
   Currency: GBP    
   
   Total contract value after the modifications:
   Value excluding VAT: 108,172.32    
   Currency: GBP

View Award Notice

UK-Swansea: Information technology services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Driver Vehicle Licensing Agency
       Longview Road, Morriston, Swansea, sa6 7JL, United Kingdom
       Tel. +44 1792788481, Email: david.drew@dvla.gsi.gov.uk
       Contact: David Drew
       Main Address: http://www.gov.uk
       NUTS Code: UKL18

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Central Government

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Residual Lines and Audio Conferencing            
      Reference number: PS/18/191

      II.1.2) Main CPV code:
         72222300 - Information technology services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Residual Lines and Audio Conferencing

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 91,672.32
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKL18 - Swansea
   
      Main site or place of performance:
      Swansea
             

      II.2.4) Description of the procurement: Negotiated procedure without prior publication (in accordance wit article 32 of Directive 2014/24/EU)

      II.2.5) Award criteria:
      Quality criterion - Name: Criterion 1 / Weighting: 10
                  
      Price - Weighting: 90
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2018/S 222-508722
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: PS/18/191    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/11/2018

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             BT Business and Public Sector
             Central Government BT Global Services, Telephone House, 104, Newhall Street, Birmingham, B3 1JX, United Kingdom
             Tel. +44 08000320025
             Internet address: https://business.bt.com/
             NUTS Code: UKG31
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 91,672.34          
         Total value of the contract/lot: 91,672.34
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://dft.delta-esourcing.com/delta/viewNotice.html?noticeId=361407141

   VI.4) Procedures for review

      VI.4.1) Review body
          DfT
          Longview Road, null, Swansea, SA6 7JL, United Kingdom
          Tel. +44 1792384648

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 28/11/2018




ANNEX D

   2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

         The procurement falls outside the scope of application of the directive: Yes

   3. Explanation
          BT were selected to satisfy this requirement under IPR 32 (2) for lines which support our business requirements.