Single Source Regulations Office: Hosting, support and development of an existing database with secure web-based data capture, analysis and reporting.

UK-London: Database and operating software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Single Source Regulations Office (SSRO)
       15 - 17 Finlaison House, Furnival Street, London, EC4A 1AB, United Kingdom
       Tel. +44 2037714781, Email: sarah.quartermain@ssro.gov.uk
       Contact: Sarah Quartermain
       Main Address: https://www.gov.uk/government/organisations/single-source-regulations-office
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Sub-central contracting authority

   I.5) Main activity:
      Other activity: Regulator

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Hosting, support and development of an existing database with secure web-based data capture, analysis and reporting.            
      Reference number: SSRO-C-59

      II.1.2) Main CPV code:
         48600000 - Database and operating software package.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The SSRO is seeking a supplier to host, provide support and carry out development on the existing Defence Contract Analysis and Reporting System (DefCARS). DefCARS is a secure data capture, analysis and reporting application for single source defence contracts, delivered via a web based interface.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,100,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            48610000 - Database systems.
            48611000 - Database software package.
            48612000 - Database-management system.
            48613000 - Electronic data management (EDM).
            48614000 - Data-acquisition system.
            72320000 - Database services.
            72314000 - Data collection and collation services.
            72230000 - Custom software development services.
            72240000 - Systems analysis and programming services.
            72250000 - System and support services.
            72260000 - Software-related services.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: DefCARS is a secure data capture, analysis and reporting application delivered via a web based interface to a closed group of users. DefCARS allows defence contractors to submit their statutory reports in an electronic format to the MOD and SSRO, and incorporates functionality to allow the SSRO and the MOD to review reports and carry out analysis. Submitted defence contract data is OFFICIAL – SENSITIVE – COMMERCIAL. The SSRO is looking for a supplier to continue to provide secure hosting of the database and web application, provide system support and routine development to improve the system further. Further ad hoc system development will be required throughout the contract.

      II.2.5) Award criteria:
      Quality criterion - Name: All criteria are stated in procurement documentation / Weighting: 70%
                  
      Price - Weighting: 30%
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: SSRO -C-59    
   Lot Number: Not Provided    
   Title: DefCARS - Database and operating software package

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/08/2018

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Synectics Solutions Ltd
             Synectics House, The Brampton, Newcastle-under-Lyme, Staffordshire, ST5 0QY, United Kingdom
             Email: publicsectorservices@synectics-solutions.com
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,200,000          
         Total value of the contract/lot: 1,100,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contract start work start date is 01/08/2018 and the work end date is 31/07/2021.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=326366643

   VI.4) Procedures for review

      VI.4.1) Review body
          SSRO
          Finlaison House, 15-17 Furnival Street, London, EC4A 1AB, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Requests for internal review should be submitted to the SSRO before midnight on the last day of the standstill period specified in the Invitation to Tender

      VI.4.4) Service from which information about the review procedure may be obtained
          Technology and Construction Court
          7 Rolls Buildings, Fetter Lane, London, EC4A 1NL, United Kingdom
          Tel. +44 2079477156
          Internet address: https://www.gov.uk/courts-tribunals/technology-and-construction-court

   VI.5) Date of dispatch of this notice: 24/08/2018