DVLA: Provision of Support and Maintenance Mailing Machines and Ancillary Equipment

UK-Swansea: Mailing equipment.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Driver & Vehicle Licensing Agency
       Long View Road, Morriston, Swansea, SA6 7JL, United Kingdom
       Tel. +44 1792782753, Email: kevin.waker@dvla.gsi.gov.uk
       Contact: Kevin Waker
       Main Address: www.dvla.gov.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Other type:: Central Government

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of Support and Maintenance Mailing Machines and Ancillary Equipment            
      Reference number: PS/17/231

      II.1.2) Main CPV code:
         30133000 - Mailing equipment.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: This oultines the requirements for the support and maintenance of the Agency's strategically preferred mailing platform by a single supplier.

This document is aimed at potential suppliers for the support and maintenance of DVLA's mailing machinery and ancillary devices:

Output Services Group (OSG) provides the Agency with its print & mail functionality. It is responsible for producing the Agency’s entire customer facing documentation and in 2016/17 despatched more than 93.5 million items of mail to its customers. The operation is based over two sites within five miles of each other.

The department produces a number of high volume output on a variety of different stationery types, the main transactions are:

V11 Tax reminder – 27.6m per year
HRC Registration document – 17.5m per year
Photo on licence (POL) 10.4m per year

OSG has a mailing machine fleet of 12 systems for which it is seeking support and maintenance, 7 on the Ty-Felin Site and 5 on the Morriston Site.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,578,726.52
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: This document defines the requirements for the support and maintenance of the Agency's strategically preferred mailing platform by a single supplier.
This document is aimed at potential suppliers for the support and maintenance of DVLA's mailing machinery and ancillary devices:
Output Services Group (OSG) provides the Agency with its print & mail functionality. It is responsible for producing the Agency’s entire customer facing documentation and in 2016/17 despatched more than 93.5 million items of mail to its customers. The operation is based over two sites within five miles of each other.
The department produces a number of high volume output on a variety of different stationery types, the main transactions are:
OSG has a mailing machine fleet of 12 systems for which it is seeking support and maintenance, 7 on the Ty-Felin Site and 5 on the Morriston Site. The 12 systems consist of 4 high-speed mailers, 4 mid-range mailers and 4 plastic card mailing systems.

      II.2.5) Award criteria:
      Quality criterion - Name: Resources and capabilities / Weighting: 15
      Quality criterion - Name: Technical solution and competence / Weighting: 20
      Quality criterion - Name: Suitability of proposed processes / Weighting: 15
      Quality criterion - Name: Flexibility and change management / Weighting: 10
                  
      Price - Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2018/S 17-34873
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: PS/17/231    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/03/2018

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Bowe Systec Limited
             Unit 7, Kings Grove Industrial Estate, Kings Grove, Maidenhead, SL6 4DP, United Kingdom
             Tel. +44 1628581270, Fax. +44 1628581290, Email: info@bowe-systec.co.uk
             NUTS Code: UKL18
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 3,000,000          
         Total value of the contract/lot: 1,578,726.52
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://dft.delta-esourcing.com/delta/viewNotice.html?noticeId=312089628

   VI.4) Procedures for review

      VI.4.1) Review body
          DfT
          Longview Road, Swansea, SA6 7JL, United Kingdom
          Tel. +44 1792384648

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 10/04/2018