DVLA: Support and Maintenance of Retrieval Equipment

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UK-Swansea: Microfilming services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       DVLA Commercial Directorate
       C1 West, Longview Road, Morriston, Swansea, SA6 7JL, United Kingdom
       Tel. +44 1792786862, Email: richard.jordan@dvla.gsi.gov.uk
       Contact: Richard Jordan
       Main Address: www.gov.uk
       NUTS Code: UKL18

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Central Government

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Support and Maintenance of Retrieval Equipment            
      Reference number: PS/17/212

      II.1.2) Main CPV code:
         79961330 - Microfilming services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The business objective of this procurement is to provide support and maintenance of the Agency’s existing retrieval equipment, which currently retrieve approximately 57,000 documents annually.

This requirement involves maintenance and support of the following hardware and software.

4 x Kodak IMS/I7300
I7300 Kodak application software, Hostlink, CAR string edit

6 x Kodak 2400 DSV
Powerfilm

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 67,936.3
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKL18 - Swansea
   
      Main site or place of performance:
      Swansea
             

      II.2.4) Description of the procurement: The business objective of this procurement is to provide support and maintenance of the Agency’s existing retrieval equipment, which currently retrieve approximately 57,000 documents annually.

This requirement involves maintenance and support of the following hardware and software.

4 x Kodak IMS/I7300
I7300 Kodak application software, Hostlink, CAR string edit

6 x Kodak 2400 DSV
Powerfilm

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 30
                  
      Cost criterion - Name: Cost / Weighting: 70
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2018/S 71-158031
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: PS/17/212    
   Lot Number: Not Provided    
   Title: Provision of Support and Maintenance of Retrieval Equipment

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 28/03/2018

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Kodak Alaris
             Hemel One, Boundary Way, Hemel Hempstead, HP2 7YU, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 67,936.3
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://dft.delta-esourcing.com/delta/viewNotice.html?noticeId=316318334

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          London, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          DfT
          Longview Road, Swansea, SA6 7JL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/05/2018




ANNEX D

   2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

         The procurement falls outside the scope of application of the directive: Yes

   3. Explanation
          32 (2) (b) (ii)

Competition is absent for technical reasons.