Guy's & St Thomas' NHS Foundation Trust: Provision of an electronic purchase-to-pay solution across NHS Trusts in South West London

UK-London: Procurement software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Kingston Hospital NHS Foundation Trust
       Galsworthy Road, Kingston upon Thames, London, KT2 7QB, United Kingdom
       Email: khft.procurement@nhs.net
       Main Address: www.kingstonhospital.nhs.uk
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Health

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of an electronic purchase-to-pay solution across NHS Trusts in South West London            
      Reference number: KP1042

      II.1.2) Main CPV code:
         48490000 - Procurement software package.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Kingston Hospital NHS Foundation, on behalf of NHS Trusts in South West London, is looking to procure a front-end Purchase to Pay solution to support sector collaborative procurement. This solution is envisaged to sit over existing finance systems and provide a standardised purchasing platform

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 800,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            48442000 - Financial systems software package.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: Kingston Hospital NHS Foundation, on behalf of NHS Trusts in South West London, is looking to procure a front-end Purchase to Pay solution to support sector collaborative procurement. This solution is envisaged to sit over existing finance systems and provide a standardised purchasing platform

      II.2.5) Award criteria:
      Quality criterion - Name: Main purchasing functionality / Weighting: 15
      Quality criterion - Name: Purchase invoice functionality / Weighting: 10
      Quality criterion - Name: User reporting functionality / Weighting: 5
      Quality criterion - Name: Administrative functionality / Weighting: 5
      Quality criterion - Name: Sector scalability / Weighting: 10
      Quality criterion - Name: Future requirements and innovation / Weighting: 5
      Quality criterion - Name: Mobilisation and implementation approach / Weighting: 10
      Quality criterion - Name: User training solution / Weighting: 3
      Quality criterion - Name: Solution performance and contract management / Weighting: 2
                  
      Cost criterion - Name: Cost / Weighting: 35
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: KP1042    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/04/2018

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Elcom Systems Limited
             16 Upper Woburn Place, London, WC1H 0BS, United Kingdom
             Internet address: www.elcom.com
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 900,000          
         Total value of the contract/lot: 900,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=298011730

   VI.4) Procedures for review

      VI.4.1) Review body
          Kingston Hospital NHS Foundation Trust
          Old Nurses Home, Galsworthy Road, Kingston Upon Thames, KT2 7QB, United Kingdom
          Email: khft.procurement@nhs.net

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 11/04/2018

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Croydon Health Services NHS Trust
       Croydon University Hospital, Croydon, CR7 7YE, United Kingdom
       Email: ch-tr.talktous@nhs.net
       Main Address: https://www.croydonhealthservices.nhs.uk
       NUTS Code: UKI
   
   2: Contracting Authority
       Epsom and St Helier University Hospital NHS Trust
       Epsom Hospital, Epsom, KT18 7EG, United Kingdom
       Email: communications@esth.nhs.uk
       Main Address: https://www.epsom-sthelier.nhs.uk
       NUTS Code: UKI
   
   3: Contracting Authority
       Hounslow and Richmond Community Healthcare NHS Trust
       Thames House, Teddington, TW11 8HU, United Kingdom
       Email: communications@hrch.nhs.uk
       Main Address: http://hrch.nhs.uk
       NUTS Code: UKI
   
   4: Contracting Authority
       St George's University Hospitals NHS Foundation Trust
       Blackshaw Road, Tooting, SW17 0QT, United Kingdom
       Email: communications@stgeorges.nhs.uk
       Main Address: https://www.stgeorges.nhs.uk
       NUTS Code: UKI