University of Bath: Estates Information Management System

UK-Bath: Facilities management software package and software package suite.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Bath
       Purchasing Services, Claverton Down, Bath, BA2 7AY, United Kingdom
       Email: l.hayward@bath.ac.uk
       Contact: Lester Hayward
       Main Address: www.bath.ac.uk
       NUTS Code: UKK12

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Estates Information Management System            
      Reference number: UoBath/Proc/388

      II.1.2) Main CPV code:
         48420000 - Facilities management software package and software package suite.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Facilities management software package and software package suite. Facilities management software package.
Provision of Facilities Management Software to a new off-the-shelf system capable of providing functionality detailed.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 290,916.13
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            48421000 - Facilities management software package.


      II.2.3) Place of performance
      Nuts code:
      UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
   
      Main site or place of performance:
      Bath and North East Somerset, North Somerset and South Gloucestershire
             

      II.2.4) Description of the procurement: Facilities Management Modules include:
—Space, EMR, CAD, etc.
—Lease
—Helpdesk and reactive works
—Planned preventative maintenance
—Finance interface (with the University's ‘Agresso’ Software)
—Mobile platforms
—Asbestos
—Reporting
—Data storage, interface, etc.
—Energy
—Porter and Cleaning
—Landscape
—Student/Visitor Accommodation

      II.2.5) Award criteria:
      Quality criterion - Name: Functionality and Compatibility / Weighting: 40 %
      Quality criterion - Name: Project Management, Business Analysis and Support Capabilities / Weighting: 20 %
      Quality criterion - Name: Added Value / Weighting: 5 %
                  
      Cost criterion - Name: Whole Life Cost / Weighting: 35 %
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2015/S 249-455261
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: UoBath/Proc/388    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 05/12/2017

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 5

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Excitech Limited
             Design Technology Centre, 8 Kinetic Crescent, Innova Business Park, Enfield, EN3 7XH, United Kingdom
             NUTS Code: UKK12
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 290,916.13
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contract term will be for a period of 5 years with the option to extend for a further 2 years to be reviewed year on year and subject to agreement by both parties.
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   VI.4) Procedures for review

      VI.4.1) Review body
          University of Bath
          Purchasing Services, Claverton Down, Bath, BA2 7AY, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 20/12/2017