University of Bath: Provision of a Managed Print Service

UK-Bath: Printing services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       University of Bath
       Purchasing Services, Claverton Down, Bath, BA2 7AY, United Kingdom
       Email: l.hayward@bath.ac.uk
       Contact: Lester Hayward
       Main Address: www.bath.ac.uk
       NUTS Code: UKK12

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Provision of a Managed Print Service            
      Reference number: UoBath/Proc/377

      II.1.2) Main CPV code:
         79810000 - Printing services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Supply, implement and maintain a range of networked hardware and associated software, throughout the University estate.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 2,700,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            30121300 - Reproduction equipment.
            30100000 - Office machinery, equipment and supplies except computers, printers and furniture.
            30125000 - Parts and accessories of photocopying apparatus.
            50310000 - Maintenance and repair of office machinery.
            79820000 - Services related to printing.
            30121200 - Photocopying equipment.
            72228000 - Hardware integration consultancy services.
            30123000 - Office and business machines.
            72512000 - Document management services.
            30232100 - Printers and plotters.
            42962000 - Printing and graphics equipment.
            42991500 - Parts of printing or bookbinding machinery.
            48773000 - Print utility software package.
            72212772 - Print utility software development services.


      II.2.3) Place of performance
      Nuts code:
      UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
   
      Main site or place of performance:
      Bath and North East Somerset, North Somerset and South Gloucestershire
             

      II.2.4) Description of the procurement: A refresh of the fleet which provides the following services for staff and students:
—Pull Printing.
—Scanning.
—Copying.
—Print Accounting and Budgeting System.
—Cash Accounting.
—Mobile Printing.
—Fleet Management software Tool.
—Faxing (on a small number of devices).

      II.2.5) Award criteria:
      Quality criterion - Name: Functional/Technical Requirements / Weighting: 28%
      Quality criterion - Name: Ability to deliver the implementation project / Weighting: 8%
      Quality criterion - Name: Service Provision and Account Management / Weighting: 11%
      Quality criterion - Name: Sustainability / Weighting: 3%
      Quality criterion - Name: Equipment Testing / Weighting: 10%
                  
      Cost criterion - Name: Whole Life Cost / Weighting: 40%
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2016/S 17-25974
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: UoBath/Proc/377    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/09/2017

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Sharp Business Systems UK Plc
             Northern House, Moor Knoll Lane, East Ardsley, Wakefield, WF3 2EE, United Kingdom
             NUTS Code: UKK12
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 2,700,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The initial contract period will be 5 years with the option for 3 annual extensionsup to a maximum of 8 years. The University reserves the right to award the extension periods as 3 individualextensions of 1 year or 1 single extension of 3 years depending upon circumstances after 5 years.
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   VI.4) Procedures for review

      VI.4.1) Review body
          University of Bath
          Purchasing Services, Claverton Down, Bath, BA2 7AY, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/10/2017