British Film Institute : UK Film Presence at Cannes 2017

UK-London: Event services.
Preliminary Questions
   This notice is for Prior information notice: No
   This notice is for Contract notice: Yes
   This notice is for Contract award notice: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       British Film Institute
       21 Stephen Street, London, W1T 1LN, United Kingdom
       Tel. +44 2079578987, Email: stephen.adams@bfi.org.uk
       Contact: Stephen Adams
       Main Address: http://www.bfi.org.uk/, Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home
       NUTS Code: FR82
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .
I.3) Communication       
   The procurement documents are available for unrestricted and full direct access, free of charge, at:              
         https://in-tendhost.co.uk/bfi/aspx/Home
   Further information can be obtained from: the above mentioned address    
   Tenders or requests to participate must be sent: electronically via -- https://in-tendhost.co.uk/bfi/aspx/Home          
         to the abovementioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement
   II.1.1) Title: UK Film Presence at Cannes 2017          
         Reference number: 2016/137          
   II.1.2) Common Procurement Vocabulary:       
      79952000 - Event services.
   II.1.3) Type of contract: SERVICE

   II.1.4) Short description:
   BFI is tendering for UK Presence at the Cannes 2017 for the provision of Pavilion Stand Build and Logistical Delivery          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 235,000 - Currency : GBP
   II.1.6) Information about lots:
      This contract is divided into lots: Yes                
      If yes, tenders should be submitted for: All lots         
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots:       
      Tenderers are invited to bid for either one or both Lots. Successful tenderers can be appointed to a combination of one Lot only or to both Lots

   II.2) Lot Description - 1    
   II.2.1) Title: Cannes Pavilion Stand Build
         Lot Number: 1          
   II.2.2) Additional CPV code(s):       
      79952000 - Event services.          
      79952100 - Cultural event organisation services.       
   II.2.3) Place of performance:       
      Region Codes:               
         FR82 - Provence-Alpes-Côte d'Azur
   II.2.4) Description of the procurement:       
      Lot 1 - Cannes Pavilion Stand Build.
A pavilion site and basic structure in the International Village of the festival will be hired by the BFI for the duration of the Cannes International Film Festival. We will then require a supplier to build and fit-out the space to create an impactful and smoothly functioning UK Film Centre at the Festival.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 85,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                    
      Duration in months - 12    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      This is a 12 month contract with the option to extend for a further 2 x 12 month periods    

   II.2) Lot Description - 2    
   II.2.1) Title: Cannes Logistical Delivery
         Lot Number: 2          
   II.2.2) Additional CPV code(s):       
      79952000 - Event services.          
      79952100 - Cultural event organisation services.       
   II.2.3) Place of performance:       
      Region Codes:               
         FR82 - Provence-Alpes-Côte d'Azur
   II.2.4) Description of the procurement:       
      Lot 2 - Cannes Logistical Delivery.
We require a supplier to project manage the Project and lead on delivering a working UK Film Centre Pavilion (including information point, key comms, meetings areas, various events delivery, partner office, storage, tech and café) working closely with the BFI, stakeholders and delivery partners.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 150,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                    
      Duration in months - 12    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      This is a 12 month contract with the option to extend for a further 2 x 12 month periods        
   
Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
   III.1.4) Objective rules and criteria for participation    
      List and brief description of rules and criteria:       
         Not Provided            

III.2) Conditions related to the contract
   III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
         Not Provided    
   III.2.2) Contract performance conditions          
      Not Provided           
   III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract    
      
Section IV: Procedure   

IV.1) Description   
   IV.1.1) Type of procedure              
         Open procedure                               
   IV.1.3) Information about a framework agreement or a dynamic purchasing system                
         The procurement involves the establishment of a framework agreement - NO                 
         In the case of framework agreements justification for any duration exceeding 4 years:                
            Not Provided    
   IV.1.6) Information about electronic auction
         An electronic auction will be used - Not Provided          
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - Not Provided
IV.2) Administrative information       
   IV.2.1) Previous publication concerning this procedure    
   Notice number in OJEU: Not Provided    
   IV.2.2) Time limit for receipt of expressions of interest          
         Date - 22/12/2016 Local Time - 12:00       
   IV.2.4) Languages in which tenders or requests to participate may be submitted:       
         English               

Section VI: Complementary Information       
VI.2) Information about electronic workflows                        
VI.3) Additional Information:       
   To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=229752453
GO-2016121-PRO-9177833 TKR-2016121-PRO-9177832              
VI.4) Procedures For Appeal
   VI.4.1) Body responsible for appeal procedures:
       British Film Institute
       21 Stephen Street, London, W1T 1LN, United Kingdom
       Tel. +44 2079578987
       Internet address: http://www.bfi.org.uk/       
   VI.4.3) Review procedure
      Precise information on deadline(s) for review procedures:                
         Not Provided    

VI.5) Date Of Dispatch Of This Notice: 01/12/2016