Hightown Housing Association Ltd: Fire & Alarm Maintenance Servicing

UK-Hemel Hempstead: Fire-alarm systems.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Hightown Housing Association Ltd
       Hightown House, Maylands Avenue, Hemel Hempstead, HP2 4XH, United Kingdom
       Tel. +44 1442292392, Fax. +44 1442215978, Email: procurement@hightownha.org.uk
       Contact: Procurement Department
       Main Address: www.hightownha.org.uk, Address of the buyer profile: www.hpca.org.uk
       NUTS Code: UKH2

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Fire & Alarm Maintenance Servicing            
      Reference number: 0112-MS300516

      II.1.2) Main CPV code:
         31625200 - Fire-alarm systems.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Association currently has a number of properties where fire and alarm systems are installed.The systems and equipment installed are in general less than ten years old. The property types vary considerably between Care and Supported Housing, shared houses and general houses. The properties are predominantly located in the Herts, Bucks and Beds local authority areas. The Contract duration is 3 years and may be extended at the Association’s discretion for a further year subject to satisfactory performance

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 138,292.74
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            31625100 - Fire-detection systems.
            31625200 - Fire-alarm systems.


      II.2.3) Place of performance
      Nuts code:
      UKH2 - Bedfordshire and Hertfordshire
   
      Main site or place of performance:
      Bedfordshire and Hertfordshire
             

      II.2.4) Description of the procurement: The Association currently has a number of properties where fire and alarm systems are installed.The systems and equipment installed are in general less than ten years old. The property types vary considerably between Care and Supported Housing, shared houses and general houses. The properties are predominantly located in the Herts, Bucks and Beds local authority areas. The Contract duration is 3 years and may be extended at the Association’s discretion for a further year subject to satisfactory performance

      II.2.5) Award criteria:
      Quality criterion - Name: Delivery of the Service / Weighting: 8
      Quality criterion - Name: Contract Manager/Supervisor / Weighting: 5
      Quality criterion - Name: Staff & Vehicles / Weighting: 2
      Quality criterion - Name: Subcontracting & Training / Weighting: 3
      Quality criterion - Name: Spares / Weighting: 2
      Quality criterion - Name: Call Out / Weighting: 3
      Quality criterion - Name: Materials / Weighting: 2
      Quality criterion - Name: KPI's / Weighting: 2
      Quality criterion - Name: Certification / Weighting: 2
      Quality criterion - Name: Web Portal Access / Weighting: 5
      Quality criterion - Name: Case Studies / Weighting: 3
      Quality criterion - Name: References / Weighting: 3
      Quality criterion - Name: Presentation / Weighting: 10
      Quality criterion - Name: Interview Questions / Weighting: 20
                  
      Price - Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 24/10/2016

      V.2.2) Information about tenders
         Number of tenders received: 25
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Aylesbury Fire Systems
             Queens Park, Aylesbury, HP21 7SG, United Kingdom
             Tel. +44 0129639994, Fax. +44 01296394692, Email: william@aylesburyfire.co.uk
             Internet address: www.aylesburyfire.co.uk
             NUTS Code: UKH2
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 138,292.74          
         Total value of the contract/lot: 138,292.74
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
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   VI.4) Procedures for review

      VI.4.1) Review body
          Hightown Housing Association
          Hightown House, Maylands Avenue, Hemel Hempstead, HP2 4XH, United Kingdom
          Tel. +44 1442292392

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/10/2016