London Borough of Bromley: Older People Respite at Home Service

UK-Bromley: Health and social work services.
Preliminary Questions
   This notice is for Prior information notice: No
   This notice is for Contract notice: Yes
   This notice is for Contract award notice: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       London Borough of Bromley
       Civic Centre, Stockwell Close, Bromley, BR1 3UH, United Kingdom
       Email: echs.contractsteam@bromley.gov.uk
       Main Address: http://www.bromley.gov.uk
       NUTS Code: UKJ4
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .
I.3) Communication       
   The procurement documents are available for unrestricted and full direct access, free of charge, at:              
         https://www.londontenders.org
   Further information can be obtained from: the above mentioned address    
   Tenders or requests to participate must be sent: electronically via -- https://www.londontenders.org          
         to the abovementioned address

I.4) Type of the contracting authority    
   Regional or local authority
I.5) Main activity:    
   General public services

Section II: Object

II.1) Scope of the procurement
   II.1.1) Title: Older People Respite at Home Service          
         Reference number: DN164947          
   II.1.2) Common Procurement Vocabulary:       
      85000000 - Health and social work services.
   II.1.3) Type of contract: SERVICE

   II.1.4) Short description:
   The London Borough of Bromley (“the Council”) is inviting tenders for the provision of high quality Respite at Homes Services for people
with dementia, including the young onset dementia, enabling them to remain living at home as members of the community and reducing the need for admission to long-term care. It also offers an alternative care/support for the ‘cared for person’ to enable the carer to have a break from caring.

Contractors reading this on Contracts Finder should ensure they read the full OJEU Notice on Tenders Electronic Daily or via the link on the Contracts Finder Notice to see the full scope of this procurement and instructions on how to participate.          
   II.1.5) Estimated total value:    Not Provided
   II.1.6) Information about lots:
      This contract is divided into lots: No

   II.2) Lot Description    
   II.2.3) Place of performance:       
      Region Codes:               
         UKJ4 - Kent
   II.2.4) Description of the procurement:       
      The Services will endeavour to explore approaches and partnerships to meet the social, religious and cultural needs of people with dementia, promote cognitive abilities for as long as possible, and provide respite to carers in accordance with all relevant legislation.

The service will operate to the following service aims:
•To respond to the needs of all Service Users and their carers including individual cultural and religious needs;
•To provide staff with the skills and methods to work effectively with Service Users;
•To adapt and develop the range of activities and services on offer to meet the needs of the user group;
•To develop links with other agencies, both statutory and non-statutory to the benefit of service users.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 700000.0 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                 
      Duration: between 01/10/2016 and 30/09/2019    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      The Council estimates this procurement opportunity based on best market valuation to be valued at approx. £700,000 (£140k PA) if all available extensions are taken. Please note these figures are indicative only . To be considered for this opportunity, tenderers must have a minimum yearly turnover of at least £280,000

The tender will be run electronically using the ProContract London Tenders Portal e-tendering system and suppliers interested in receiving the tender documents will need to ensure that they are registered with the London Tenders Portal (if they have not already done so) at www.londontenders.org    
   
   
Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
   III.1.4) Objective rules and criteria for participation    
      List and brief description of rules and criteria:
         As described in the Tender Documentation.            

III.2) Conditions related to the contract
   III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
         Not Provided    
   III.2.2) Contract performance conditions          
      Not Provided           
   III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract    
      
Section IV: Procedure   

IV.1) Description   
   IV.1.1) Type of procedure              
         Open procedure                               
   IV.1.3) Information about a framework agreement or a dynamic purchasing system                
         The procurement involves the establishment of a framework agreement - NO                 
         In the case of framework agreements justification for any duration exceeding 4 years:                
            Not Provided    
   IV.1.6) Information about electronic auction
         An electronic auction will be used - Not Provided          
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - Not Provided
IV.2) Administrative information       
   IV.2.1) Previous publication concerning this procedure    
   Notice number in OJEU: Not Provided    
   IV.2.2) Time limit for receipt of expressions of interest          
         Date - 27/06/2016 Local Time - 12:00       
   IV.2.4) Languages in which tenders or requests to participate may be submitted:       
         English               

Section VI: Complementary Information       
VI.2) Information about electronic workflows                       
    Electronic invoicing will be accepted                
    Electronic payment will be used    
VI.3) Additional Information:       
   Evaluation of the tender will be based on the CIPFA standing guide to the commissioning of local authority work and services tender evaluation model and in full compliance with EU Directives, the Council's Contract Procedure Rules and in accordance with the stated criteria. Tenderers should note that the evaluation of the above criteria for Quality issues etc. will also include the operation of minimum score thresholds. If the Tenderer's proposal receives a score below the required threshold then the bid may not be considered further. (The minimum acceptable score is a requirement to obtain at least half of the available points in any particular area).

An indicative use of this model can be downloaded from the Council’s website at http://www.bromley.gov.uk/info/200095/tenders_and_contracts/265/submitting_tenders

The Council works closely with a number of its surrounding local authorities on procurement activity and is a member of the South East London Procurement Group (comprising of the London Boroughs of Bromley, Bexley, Lewisham, Greenwich, Lambeth and Southwark). In addition to the partner organisation identified above, in appropriate circumstances and in compliance with any legal and regulatory requirement, the opportunity for services to be provided through this contract may also be offered to members of this organisation and who may have similar usage volumes.

The Council may make use of the contract for further negotiated arrangements to the extent permissible and in compliance with the relevant Procurement Regulations.

Prospective contractors are advised that the documents issued at this time in conjunction with the OJEU Tender Notice may be supplemented and/or amended as provided for in Regulation 53(6) of the Public Contracts Regulations 2015.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=203442761
GO-2016526-PRO-8263297 TKR-2016526-PRO-8263296              
VI.4) Procedures For Appeal
   VI.4.1) Body responsible for appeal procedures:
       Royal Courts of Justice
       The Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476000                
   VI.4.2) Body responsible for mediation procedures:
       Royal Courts of Justice
       The Strand, Holborn, London, WC2A 2LL, United Kingdom       
   VI.4.3) Review procedure
      Precise information on deadline(s) for review procedures:                
         Complaints during the procurement process are conducted under the Official Journal for the European Union (OJEU) in line with the Public Contracts Regulations (2015). Our processes are conducted in a fair, open and transparent manner. We are committed to developing constructive relationships with suppliers and are keen to generate maximum competition in all of our procurements to deliver best value and sustainable cost savings for the taxpayer. The outcome of the evaluation process is totally dependent on the competitive strength of the individual bid submissions, regardless of the bidder's size or place on existing / previous arrangements. We are committed to treating all suppliers fairly and all feedback and complaints are given full and fair consideration. If at any stage we believe that a mistake has been made by us, please be assured that we will rectify it to the extent that we can legally do so. In order to complain you must first be registered on the eSourcing tool for the relevant procurement event. All complaints must be raised via the eSourcing tool messaging facility. If you are still unsatisfied at the outcome of a procurement competition and wish to challenge it, then you should issue legal proceedings under Part 3 chapter 6 (Applications to the Court) of the Public Contracts Regulations 2015 and serve them on the Government Legal Department in accordance with the Civil Procedure Rules Part 66 (Crown Proceedings) and its associated Practice Direction. Please note that service by email is subject to prior agreement with the Head of Litigation at the Government Legal Department Solicitor's Department and is not routinely given.       
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
       Royal Courts of Justice
       The Strand, Holborn, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476000       

VI.5) Date Of Dispatch Of This Notice: 26/05/2016