Royal Botanic Gardens: RBGKEW1179 Art Installers and Transportation for Visitor Programmes and Exhibitions

  Royal Botanic Gardens is using Delta eSourcing to run this tender exercise

Notice Summary
Title: RBGKEW1179 Art Installers and Transportation for Visitor Programmes and Exhibitions
Notice type: Contract Notice
Authority: Royal Botanic Gardens
Nature of contract: Services
Procedure: Open
Short Description: The purpose of this procurement exercise is to develop a Framework Agreement of approximately 3 approved Art installation and Transportation companies (Suppliers) that work with RBG Kew. We will expect the supplier will provide installation and transportation services for a suspended centrepiece artwork within the Temperate House as part of our Annual Autumn Festival, in addition to occasional support with Temporary exhibitions in the Shirley Sherwood Gallery situated at Kew Gardens.
Published: 16/03/2023 13:38
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UK-Richmond: Artistic services.
Section I: Contracting Authority
      I.1) Name and addresses
             Royal Botanic Gardens, Kew
             Royal Botanic Gardens, Kew, The Herbarium, Kew Green, Richmond, TW9 3AE, United Kingdom
             Tel. +44 2083325000, Email: procurement@kew.org
             Contact: Sarah Jandu
             Main Address: www.kew.org
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Richmond:-Artistic-services./JWX82537NV
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/JWX82537NV to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Ministry or any other national or federal authority, including their regional or local subdivisions
      I.5) Main activity
            Environment

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: RBGKEW1179 Art Installers and Transportation for Visitor Programmes and Exhibitions       
      Reference Number: RBGKEW1179
      II.1.2) Main CPV Code:
      92312000 - Artistic services.
      MA09-8 - For transport
      DA42-7 - Including installation

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The purpose of this procurement exercise is to develop a Framework Agreement of approximately 3 approved Art installation and Transportation companies (Suppliers) that work with RBG Kew.

We will expect the supplier will provide installation and transportation services for a suspended centrepiece artwork within the Temperate House as part of our Annual Autumn Festival, in addition to occasional support with Temporary exhibitions in the Shirley Sherwood Gallery situated at Kew Gardens.       
      II.1.5) Estimated total value:
      Value excluding VAT: 400,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI3 Inner London – West
      UKI7 Outer London – West and North West
      
      II.2.4) Description of procurement: The purpose of this procurement exercise is to develop a Framework Agreement of approximately 3 approved Art installation and Transportation companies (Suppliers) that work with RBG Kew.

We will expect the supplier will provide installation and transportation services for a suspended centrepiece artwork within the Temperate House as part of our Annual Autumn Festival, in addition to occasional support with Temporary exhibitions in the Shirley Sherwood Gallery situated at Kew Gardens.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 400,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 24       
      This contract is subject to renewal: Yes       
      Description of renewals: Option of a 2 year extension
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 3           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 18/04/2023 Time: 10:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 2
      
      IV.2.7) Conditions for opening of tenders:
         Date: 18/04/2023
         Time: 10:10
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Richmond:-Artistic-services./JWX82537NV

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/JWX82537NV
   VI.4) Procedures for review
   VI.4.1) Review body:
             Head of Procurement & Contract Management, Royal Botanic Gardens, Kew
       London, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/03/2023

Annex A


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View Award Notice

UK-Richmond: Artistic services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Royal Botanic Gardens, Kew
       Royal Botanic Gardens, Kew, The Herbarium, Kew Green, Richmond, TW9 3AE, United Kingdom
       Tel. +44 2083325000, Email: procurement@kew.org
       Contact: Sarah Jandu
       Main Address: www.kew.org
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions

   I.5) Main activity:
      Environment

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: RBGKEW1179 Art Installers and Transportation for Visitor Programmes and Exhibitions            
      Reference number: RBGKEW1179

      II.1.2) Main CPV code:
         92312000 - Artistic services.
            MA09-8 - For transport
            DA42-7 - Including installation


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The purpose of this procurement exercise is to develop a Framework Agreement of approximately 3 approved Art installation and Transportation companies (Suppliers) that work with RBG Kew. We will expect the supplier will provide installation and transportation services for a suspended centrepiece artwork within the Temperate House as part of our Annual Autumn Festival, in addition to occasional support with Temporary exhibitions in the Shirley Sherwood Gallery situated at Kew Gardens.

      II.1.6) Information about lots
         This contract is divided into lots: No
                  
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 400,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKI3 - Inner London – West
      UKI7 - Outer London – West and North West
   
      Main site or place of performance:
      Inner London – West
      Outer London – West and North West
             

      II.2.4) Description of the procurement: The purpose of this procurement exercise is to develop a Framework Agreement of approximately 3 approved Art installation and Transportation companies (Suppliers) that work with RBG Kew. We will expect the supplier will provide installation and transportation services for a suspended centrepiece artwork within the Temperate House as part of our Annual Autumn Festival, in addition to occasional support with Temporary exhibitions in the Shirley Sherwood Gallery situated at Kew Gardens.

      II.2.5) Award criteria:
      Quality criterion - Name: Technical / Weighting: 95
                  
      Cost criterion - Name: Commercial / Weighting: 5
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2023/S 000-007694
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: RBGKEW1179 Supplier 1    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 05/05/2023

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Mtec Warehousing Ltd, 03986255
             10 Gentlemens Field,, Westmill Road,, Ware, Herts,, Hertfordshire, SG12 0EF, United Kingdom
             NUTS Code: UKI3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 400,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: RBGKEW1179 Supplier 2    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 05/05/2023

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Constantine Ltd, 00948446
             Constantine House,, 20-26 Sandgate Street,, London, SE15 1LE, United Kingdom
             NUTS Code: UKI3
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 400,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=787294475

   VI.4) Procedures for review

      VI.4.1) Review body
          Head of Procurement & Contract Management, Royal Botanic Gardens, Kew
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 27/07/2023