ESPO has published this notice through Delta eSourcing
Notice Summary |
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Title: | Digitisation of Records - 3145/14 |
Notice type: | Prior Information Notice |
Authority: | ESPO |
Nature of contract: | Not applicable |
Procedure: | Not applicable |
Short Description: | |
Published: | 17/02/2014 11:14 |
View Full Notice
Section I: Contracting Authority
Title: UK-Leicester: Computer archiving services.
I.1)Name, Addresses and Contact Point(s):
Leicestershire County Council
c/o ESPO, Barnsdale Way, Grove Park, Enderby, Leicester, LE19 1ES, United Kingdom
Tel. +44 1162657926, Fax. +44 1162944399, Email: tenders@espo.org, URL: www.espo.org
Contact: tenders@espo.org
Further information can be obtained at: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II.B: Object Of The Contract (Supplies Or Services)
II.Services.1
II.1)Title attributed to the contract by the contracting authority: Digitisation of Records - 3145/14
II.2)Type of contract and place of delivery or of performance
Service category No: 7 Region Codes: UKF22 - Leicestershire CC and Rutland
II.3)Short description of nature and quantity or value of supplies or services:
Computer archiving services. Library, archives, museums and other cultural services. Scanning services. ESPO on behalf of Leicestershire County Council is seeking to appoint a suitably experienced organisation to create digital copies of records held by Leicestershire County Council and to have these records available to be researched by the general public through an internet portal. The requirement is service concession contract. The successful Provider will be required to scan, digitise, transcribe, index, audit, web-host and market parish and other archival records belonging to Leicestershire County Council. The digital records will then be hosted on a website set up and maintained by the Provider which will then charge members of the public for access to these digitised records. The County Council will expect the Provider to pay royalties to the County Council in relation to the public use of the archives. At the end of contract period all materials, including metadata, copyright, digitised images and Intellectual Property rights will remain in the sole ownership of Leicestershire County Council. Further details will be set out in the documents to be issued with the Invitation to Tender.
In order to express an interest in tendering, please email your request to: tenders@espo.org quoting ESPO reference number 3145/14 Lots (for information about lots, use Annex B as many times as there are lots):
This contract is divided into lots: No
II.4)Common Procurement Vocabulary:
72252000 - Computer archiving services.
92500000 - Library, archives, museums and other cultural services.
79999100 - Scanning services.
II.5)Scheduled date for start of award procedures: 16/05/2014
II.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.7)Additional Information:
Not Provided
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided
III.2)Conditions For Participation
III.2.1)Information about reserved contracts: Not Provided
Section VI: Complementary Information
VI.1)Information about European Union funds: Not Provided
VI.2)Additional Information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=87074931
GO-2014217-PRO-5466873 TKR-2014217-PRO-5466872
VI.3)Information On General Regulatory Framework
Relevant governmental Internet sites where information can be found:
Not Provided
VI.4)Date Of Dispatch Of This Notice: 17/02/2014
View any Notice Addenda
UK-Leicester: Computer archiving services.
Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Leicestershire County Council
c/o ESPO, Barnsdale Way, Grove Park, Enderby, Leicester, LE19 1ES, United Kingdom
Tel. +44 1162657926, Fax. +44 1162944399, Email: tenders@espo.org, URL: www.espo.org
Contact: tenders@espo.org
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
Other: General public service
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Concession Contract for Digitisation of Council Records and Provision of Public Access Platform - 3145/14
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 7
Region Codes: UKF22 - Leicestershire CC and Rutland
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:Not Provided
II.1.5)Short description of the contract or purchase:
Computer archiving services. Library, archives, museums and other cultural services. Miscellaneous business and business-related services. Scanning services. Records management. Microfilming services. Subscription services. Computer platforms. Remote access software package. Storage management software package. Imaging and archiving system. ESPO on behalf of Leicestershire County Council is seeking to appoint a suitably experienced organisation to create digital copies of records held by Leicestershire County Council and to have these records available to be researched by the general public through an internet portal. The requirement is a service concession contract. The successful Provider will be required to scan, digitise, transcribe, index, audit, web-host and market parish and other archival records belonging to Leicestershire County Council. The digital records will then be hosted on a website set up and maintained by the Provider which will then charge members of the public for access to these digitised records. The County Council will expect the Provider to pay royalties to the County Council in relation to the public use of the archives. At the end of the contract period all materials, including metadata, copyright, digitised images and Intellectual Property rights will remain in the sole ownership of Leicestershire County Council. Further details are set out in the documents to be issued with the Invitation to Tender. In order to express an interest in tendering, please email your request to: tenders@espo.org quoting ESPO reference number 3145/14
II.1.6)Common Procurement Vocabulary:
72252000 - Computer archiving services.
92500000 - Library, archives, museums and other cultural services.
79900000 - Miscellaneous business and business-related services.
79999100 - Scanning services.
79996100 - Records management.
79961330 - Microfilming services.
79980000 - Subscription services.
30211300 - Computer platforms.
48514000 - Remote access software package.
48782000 - Storage management software package.
48329000 - Imaging and archiving system.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Not Provided
II.2.2)Options: Yes
If yes, description of these options: The Contract may be extended on yearly basis thereafter if both parties are in agreement.
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Starting: 03/11/2014
Completion: 02/11/2024
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions:Yes
If Yes, description of particular conditions:
1. The Supplier agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The Supplier shall in all matters arising in the performance of the Agreement comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.2. This contract will contain a contract monitoring clause which will require suppliers to ensure that their organisation operates within the rating of 30 or more, as shall be determined by use of the credit rating agency, Creditsafe Business Solutions Limited.
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
As detailed in the Invitation to Tender.
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Minimum Level(s) of standards possibly required:
As detailed in the Invitation to Tender.
III.2.3)Technical capacity
Technical capacity - means of proof required
Minimum Level(s) of standards possibly required:
As detailed in the Invitation to Tender.
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Not Provided
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: Not Provided
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: 3145/14
IV.3.2)Previous publication(s) concerning the same contract: Yes
Prior information notice
Notice number in OJEU: 2014/S 35 - 57405 of 19/02/2014
Other previous publications: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Date: 08/09/2014
Payable documents: No
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 15/09/2014
Time: 17:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in days: 90
IV.3.8)Conditions for opening tenders
Not Provided
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=109803432
GO-2014815-PRO-5926645 TKR-2014815-PRO-5926644
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided
VI.4.2)Lodging of appeals: ESPO on behalf of Leicestershire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 15/08/2014
ANNEX A
View Award Notice
Section I: Contracting Authority
Title: UK-Leicester: Computer archiving services.
I.1)Name, Addresses and Contact Point(s):
Leicestershire County Council
c/o ESPO, Barnsdale Way, Grove Park, Enderby, Leicester, LE19 1ES, United Kingdom
Tel. +44 1162657926, Fax. +44 1162944399, Email: tenders@espo.org, URL: www.espo.org
Contact: tenders@espo.org
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Concession Contract for Digitisation of Council Records and Provision of Public Access Platform - 3145_14
II.1.2)Type of contract and location of works:
SERVICES
Service Category: 7
Region Codes: UKF22 - Leicestershire CC and Rutland
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Computer archiving services. Library, archives, museums and other cultural services. Miscellaneous business and business-related services. Scanning services. Records management. Microfilming services. Subscription services. Computer platforms. Remote access software package. Storage management software package. Imaging and archiving system. ESPO on behalf of Leicestershire County Council is seeking to appoint a suitably experienced organisation to create digital copies of records held by Leicestershire County Council and to have these records available to be researched by the general public through an internet portal. The requirement is a service concession contract. The successful Provider will be required to scan, digitise, transcribe, index, audit, web-host and market parish and other archival records belonging to Leicestershire County Council. The digital records will then be hosted on a website set up and maintained by the Provider which will then charge members of the public for access to these digitised records. The County Council will expect the Provider to pay royalties to the County Council in relation to the public use of the archives. At the end of the contract period all materials, including metadata, copyright, digitised images and Intellectual Property rights will remain in the sole ownership of Leicestershire County Council.
II.1.5)Common procurement vocabulary:
72252000 - Computer archiving services.
92500000 - Library, archives, museums and other cultural services.
79900000 - Miscellaneous business and business-related services.
79999100 - Scanning services.
79996100 - Records management.
79961330 - Microfilming services.
79980000 - Subscription services.
30211300 - Computer platforms.
48514000 - Remote access software package.
48782000 - Storage management software package.
48329000 - Imaging and archiving system.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Not Provided
Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:
Criteria - Weighting
quality - 60
revenue - 40
IV.2.2)Information about electronic auction:
An electronic auction will be used: Not Provided
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: 3145_14
IV.3.2)Previous publication(s) concerning the same contract: Yes
Prior information notice
Notice number in OJ: 2014/S 35 - 57405 of 19/02/2014
Contract notice
Notice number in OJ: 2014/S 158 - 284684 of 20/08/2014
Section V: Award Of Contract
1: Award And Contract Value
Contract No: Not Provided
V.1)Date Of Contract Award: 22/12/2014
V.2) Information About Offers
Number Of Offers Received: 2
Number Of Offers Received By Electronic Means: Not Provided
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: DC Thompson Family History
Postal address: The Glebe, 6 Chapel Place, Rivington Street
Town: London
Postal code: EC2A 3QD
Country: United Kingdom
V.4)Information On Value Of Contract
Not Provided
V.5)Information about subcontracting:
The contract is likely to be subcontracted: Not Provided
Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.2)Additional Information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=124310974
GO-20141223-PRO-6251038 TKR-20141223-PRO-6251037
VI.3.1)Body responsible for appeal procedures:
Not Provided
VI.3.2)Lodging of appeals: Not Provided
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.4)Date Of Dispatch Of This Notice: 23/12/2014