Alexandra Palace: APT001 Provision of Security for Events at Alexandra Palace

UK-Wood Green: Security services.
Section I: Contracting Authority
      I.1) Name and addresses
             Alexandra Palace Trading Ltd
             Alexandra Palace, Alexandra Palace Way, Wood Green, N22 7AY, United Kingdom
             Tel. +44 2083654373, Email: kevan.mayor@alexandrapalace.com
             Contact: Delta
             Main Address: https://www.delta-esourcing.com/respond/3B5R387AVC
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Wood-Green:-Security-services./3B5R387AVC
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            European institution/agency or international organisation
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: APT001 Provision of Security for Events at Alexandra Palace       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      79710000 - Security services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Events security; stewarding and crowd management for events held at Alexandra Palace in North London.

Alexandra Palace is a multi-purpose events venue hosting a wide variety of events attracting a varying demographic, from small scale private functions to large

Outdoor Events: attendances up to 40,000.

Music Events within a venue, to 10,000

Ice Rink Events; Disco; Ice Hockey; Private Hire; Late Night Events

Corporate Events and Exhibitions. including VIP hospitality, banquets, award ceremonies and conferences.

The Contractor shall provide:

All front of house security and stewarding relating to music events.

A full security and stewarding solution for all front of house and back of house security at corporate events; sporting events; and external events.

The current value of the contract would be approximately £290,000 per year.

Please see further information in Section VI       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: Events security; stewarding and crowd management for events held at Alexandra Palace in North London.

Open Procedure:

Note: there are two stages to this procedure.

Stage 1: all those that wish to participate should register their interest on Delta esourcing, and complete the questionnaire stage to verify their ability to meet the requirement. (Note: please ensure that you read the requirement thoroughly and tender only if you are able to fully meet that requirement as described in Schedule 2 and the questionnaire.)

Stage 2: these participants who qualify will be invited to a site visit, week commencing 23rd May 2016, prior to submission of their tenders.

The current value of the contract would be approximately £290,000 per year.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,450,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      SIA Approved Contractor status    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Minimum yearly turnover at least twice contract value.    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      SIA Approved Contractor status, with demonstrable experience in each category of event and sufficient numbers of trained and experienced staff to provide the service without sub-contracting.    
      Minimum level(s) of standards possibly required (if applicable) :          
      Must demonstrate recent experience of providing Event Security for:

Outdoor Events: attendances up to 40,000.

Music Events within a venue, to 10,000

Corporate Events and Exhibitions. including VIP hospitality, banquets, award ceremonies and conferences.
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 18/05/2016 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 31/05/2016
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Alexandra Palace is a multi-purpose events venue hosting a wide variety of events attracting a varying demographic, from small scale private functions to large scale outdoor events.
As an events venue and visitor attraction the customer experience is an essential part of the business.
The successful supplier shall be able to demonstrate a professional manner at all times, and able to provide teams that are appropriate for each event, with the ability to react accordingly to any incidents that may arise on the day from assisting with customer enquiries to incidents of anti-social behaviour.
As a customer service agent representing Alexandra Palace, the contractor should therefore ensure that all tasks are carried out with excellent customer service with impeccable people skills.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Wood-Green:-Security-services./3B5R387AVC

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3B5R387AVC
   VI.4) Procedures for review
   VI.4.1) Review body:
             Alexandra Park and Palace Charitable Trust (APPCT)
       Alexandra Palace Way, Wood Green, N22 7AY, United Kingdom
       Tel. +44 2083654373
   VI.4.2) Body responsible for mediation procedures:
             Haringey Council
          Corporate Procurement, Wood Green, N22 7TR, United Kingdom
          Tel. +44 2083654373
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 07/04/2016

Annex A