Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Provision of a Human Resources & Organisational Development Business Solution |
Notice type: | Contract Notice |
Authority: | Essex Police, Fire and Crime Commissioner Fire and Rescue Authority |
Nature of contract: | Supplies |
Procedure: | Restricted |
Short Description: | The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions. The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules. The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority’s work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems. |
Published: | 27/10/2016 17:36 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Essex Fire & Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall, Witham, CM8 3HB, United Kingdom
Tel. +44 1376576000, Email: purchasing@essex-fire.gov.uk
Contact: Purchasing & Supply Department
Main Address: http://www.essex-fire.gov.uk/, Address of the buyer profile: https://www.paessex.gov.uk/
NUTS Code: UKH3
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Witham:-Software-package-and-information-systems./6TQ27VM8N7
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other activity:
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of a Human Resources & Organisational Development Business Solution
Reference Number: F/479
II.1.2) Main CPV Code:
48000000 - Software package and information systems.
II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.
The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.
The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority’s work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems.
II.1.5) Estimated total value:
Value excluding VAT: 400,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
48000000 - Software package and information systems.
II.2.3) Place of performance:
UKH3 Essex
II.2.4) Description of procurement: The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.
The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.
The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority’s work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 400,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals: The contract will be for an initial term of 3 years, with an option to extend annually up to a maximum of 7 years.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 8
Objective criteria for choosing the limited number of candidates: Within Prequalification Questionaire
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 30/11/2016 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 09/12/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Witham:-Software-package-and-information-systems./6TQ27VM8N7
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6TQ27VM8N7
VI.4) Procedures for review
VI.4.1) Review body:
Essex Fire & Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall, Witham, CM8 3HB, United Kingdom
Tel. +44 1376576000
Internet address: http://www.essex-fire.gov.uk/
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 27/10/2016
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Essex County Fire & Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall, Witham, CM8 3HB, United Kingdom
Tel. +44 1376576000, Email: purchasing@essex-fire.gov.uk
Contact: Purchasing & Supply Department
Main Address: http://www.essex-fire.gov.uk/, Address of the buyer profile: https://www.paessex.gov.uk/
NUTS Code: UKH3
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Regional or local authority
I.5) Main activity:
Other activity: Public Fire Service
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Provision of a Human Resources and Organisational Development Business Solution
Reference number: F/479
II.1.2) Main CPV code:
48000000 - Software package and information systems.
II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.
The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.
The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority’s work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems.
The contract will be for an initial term of 3 years, with an option to extend annually up to a maximum of 7 years.
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Value: 248,961
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
48000000 - Software package and information systems.
II.2.3) Place of performance
Nuts code:
UKH3 - Essex
Main site or place of performance:
Essex
II.2.4) Description of the procurement: The Essex Fire Authority wishes to award a contract to provide an integrated IT system to deliver HR, Payroll and Learning management functions.
The Essex Fire Authority require a specialist e-HRM solution offering core HR, Payroll, Time and Attendance, Self Service and Learning Management modules.
The Authority is looking for a ‘vanilla’ system which will require either none, or minimal configuration and that is capable of capturing the complexities of the Authority’s work patterns and varying terms and conditions of employment. It is not looking for an ERP as other systems of choice are already in use throughout the organisation. The Essex Fire Authority does however require a system with interface capabilities to provide the workflow of information to other systems.
II.2.5) Award criteria:
Quality criterion - Name: Compliance with Requirements / Weighting: 45
Quality criterion - Name: Response to Scenarios / Weighting: 25
Quality criterion - Name: Application of Project Management / Weighting: 10
Cost criterion - Name: Whole life cost / Weighting: 20
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2016/S 210-380623
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 14/02/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Carval Computing Ltd.
Interchange House, Howard Way, Newport Pagnell, MK16 9PY, United Kingdom
Tel. +44 1908787700, Fax. +44 1908787750, Email: sales@carval.co.uk
Internet address: http://www.carval.co.uk
NUTS Code: UKJ12
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 248,961
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: Yes
Value or proportion likely to be subcontracted to third parties:
Short description of the part of the contract to be subcontracted:
Not Provided
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=240701535
VI.4) Procedures for review
VI.4.1) Review body
Essex Fire & Rescue Service
Service Headquarters, Kelvedon Park, Rivenhall, Witham, CM8 3HB, United Kingdom
Tel. +44 1376576000
Internet address: http://www.essex-fire.gov.uk/
VI.4.2) Body responsible for mediation procedures
Essex County Fire & Rescue Service
Kelvedon Park, Rivenhall, Witham, CM8 3HB, United Kingdom
Tel. +44 1376576000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Essex County Fire & Rescue incorporated a 10 calendar day standstill period at the point information on the award of contract was communicated to tenderers.
VI.4.4) Service from which information about the review procedure may be obtained
Essex County Fire & Rescue Service
Kelvedon Park, Rivenhall, Witham, CM8 3HB, United Kingdom
Tel. +44 1376576000
VI.5) Date of dispatch of this notice: 21/02/2017