Information Commissioner’s Office is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Provision of Vending Machines (Drinks and Snacks) Service |
Notice type: | Contract Notice |
Authority: | Information Commissioner’s Office |
Nature of contract: | Supplies |
Procedure: | Open |
Short Description: | The ICO is looking for a provider of new free to vend hot drinks, pay-vending snack and cold drinks machines to supply all the ICO's Wilmslow premises. |
Published: | 30/04/2019 14:39 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
The Information Commissioner
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF, United Kingdom
Email: procurement@ico.org.uk
Main Address: https://www.ico.org.uk
NUTS Code: UKD62
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Wilmslow:-Automatic-goods-vending-machines./5Y3VRVT5ZB
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-UK-Wilmslow:-Automatic-goods-vending-machines./5Y3VRVT5ZB to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Other activity:
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Vending Machines (Drinks and Snacks) Service
Reference Number: Not provided
II.1.2) Main CPV Code:
42933300 - Automatic goods-vending machines.
II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The ICO is looking for a provider of new free to vend hot drinks, pay-vending snack and cold drinks machines to supply all the ICO's Wilmslow premises.
II.1.5) Estimated total value:
Value excluding VAT: 275,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKD62 Cheshire East
II.2.4) Description of procurement: The ICO is seeking provision of vending machine services as follows:
We currently have 3 free-to-vend hot drinks machines provided in the ICO’s head office at Wycliffe House. Another free-to-vend hot drink machine is located in Kings Court. We are seeking to replace these drinks machines and add 2 extra machines in an additional office accommodation near Wycliffe House. Another new premise on Water Lane which is to be acquired shortly and will require 1 free-to-vend hot drinks machine. We therefore anticipate needing 7 new free-to-vend hot drinks machines at the start of the contract, and need the potential to add up to 3 further free-to-vend hot drinks machines during the term of the contract. This would bring the total to 10 free-to-vend hot drinks machines. We require a refill and maintenance service for all of the above machines.
The ICO also require 2 pay-vending snack machine and 2 pay-vending cold drinks vending machines to be based in the Wycliffe House and the additional office accommodation near Wycliffe House. We may also require up to 3 each of the pay-vending snack and cold drinks machines in addition to the initial 2 of each. This would bring the total to 5 each.
For the avoidance of doubt, all vending machines will remain the property of the supplier (or the supplier’s supplier) and title in them will not pass to the commissioner. All consumable products and supplies used for the stocking and refilling of the hot drinks, cold drinks and snack machines shall also remain the property of the supplier.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 275,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 30/05/2019 Time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Until: 31/07/2019
IV.2.7) Conditions for opening of tenders:
Date: 31/05/2019
Time: 07:00
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The estimated total value of the contract of 275 000 GBP is based upon estimated pricing for the contract maximum of 10 free-to-vend machines over the whole 60 months. The initial requirement is for 7 free-to-vend hot drinks machines over 36 months with the possibility to extend for a further 2 12 month periods along with the potential to add up to 3 further free-to-vend hot drinks machines over the life of the contract.
The contract also includes the provision for a number of pay-vending cold drink and snack machines
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Wilmslow:-Automatic-goods-vending-machines./5Y3VRVT5ZB
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5Y3VRVT5ZB
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
Strand, London, WC2A 2LL, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 30/04/2019
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
The Information Commissioner
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF, United Kingdom
Email: procurement@ico.org.uk
Main Address: https://www.ico.org.uk
NUTS Code: UKD62
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
National or federal agency/office
I.5) Main activity:
Other activity: Statutory public body with regulatory powers in data protection and information rights.
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Provision of Vending Machines (Drinks and Snacks) Service
Reference number: Not Provided
II.1.2) Main CPV code:
42933300 - Automatic goods-vending machines.
II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: The ICO is looking for a provider of new free to vend hot drinks, pay-vending snack and cold drinks machines to supply all the ICO's Wilmslow premises.
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Value: 266,250
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
Not Provided
II.2.3) Place of performance
Nuts code:
UKD62 - Cheshire East
Main site or place of performance:
Cheshire East
II.2.4) Description of the procurement: The ICO is seeking provision of vending machine services as follows:
We currently have 3 free-to-vend hot drinks machines provided in the ICO’s head office at Wycliffe House. Another free-to-vend hot drink machine is located in Kings Court. We are seeking to replace these drinks machines and add 2 extra machines in an additional office accommodation near Wycliffe House. Another new premise on Water Lane which is to be acquired shortly and will require 1 free-to-vend hot drinks machine. We therefore anticipate needing 7 new free-to-vend hot drinks machines at the start of the contract, and need the potential to add up to 3 further free-to-vend hot drinks machines during the term of the contract. This would bring the total to 10 free-to-vend hot drinks machines. We require a refill and maintenance service for all of the above machines.
The ICO also require 2 pay-vending snack machine and 2 pay-vending cold drinks vending machines to be based in the Wycliffe House and the additional office accommodation near Wycliffe House. We may also require up to 3 each of the pay-vending snack and cold drinks machines in addition to the initial 2 of each. This would bring the total to 5 each.
For the avoidance of doubt, all vending machines will remain the property of the supplier (or the supplier’s supplier) and title in them will not pass to the commissioner. All consumable products and supplies used for the stocking and refilling of the hot drinks, cold drinks and snack machines shall also remain the property of the supplier.
II.2.5) Award criteria:
Cost criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2019/S 84-199071
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 12/07/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Refreshment Systems Limited
31 Bolling Road, Bradford, BD4 7HN, United Kingdom
NUTS Code: UKD62
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 266,250
Total value of the contract/lot: 266,250
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The estimated total value of the contract of 275 000 GBP is based upon estimated pricing for the contract maximum of 10 free-to-vend machines over the whole 60 months. The initial requirement is for 7 free-to-vend hot drinks machines over 36 months with the possibility to extend for a further 2 12 month periods along with the potential to add up to 3 further free-to-vend hot drinks machines over the life of the contract.
The contract also includes the provision for a number of pay-vending cold drink and snack machines
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=418816788
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand, London, WC2A 2LL, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 12/08/2019