Shaw Consulting Ltd: MS365 and Azure Project

UK-Poynton: IT services: consulting, software development, Internet and support.
Section I: Contracting Authority
      I.1) Name and addresses
             Johnnie Johnson Housing
             Astra House, Spinners Lane, Poynton, SK12 1GA, United Kingdom
             Email: chris.shaw@shawc.co.uk
             Contact: Chris Shaw
             Main Address: https://www.jjhousing.co.uk
             NUTS Code: UKD3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Poynton:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./J782N8973D
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/J782N8973D to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: MS365 and Azure Project       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      72000000 - IT services: consulting, software development, Internet and support.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The objectives of this project are to implement the technology foundation within JJH for a modern, secure, fast, agile application environment which can be accessed from a range of different devices (Laptop, Desktop, Tablet, Smartphone).

Based on initial investigations, JJH believe this should be based on Microsoft 365 and Azure.       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKD3 Greater Manchester
      
      II.2.4) Description of procurement: Detailed below is a summary of the requirements, it is envisaged that the implementation will be phased as follows, however this will be agreed as part of the detailed design.
Phase 1
Assess JJH’s current application environment and then produce a detailed design and transition plan for moving it to Microsoft 365.
To work with JJH’s IT Team to build the required Azure and Microsoft 365 tenancies and migrating the agreed applications and storage over to Azure IaaS and Microsoft 365 SaaS in line with Microsoft Best Practice Design Standards.
Integration of the on-Premise AD to Azure AD, ensuring it has been upgraded to the latest Best Practice Design Standards.
Migrating all users from On Premise Exchange mailboxes to Microsoft 365 Email.
Migrating all user’s data over from file server drives to Microsoft One Drive
Ensuring the devices and all the files are setup up, upgraded (where applicable) to Windows 10 Enterprise, managed by InTune, and data properly secured.
Integration of the on-premise infrastructure into Azure to provide both resiliency and backups. Note: The on-premise Server Infrastructure runs on VMWare.
Phase 2
Detailing the options of both integration of Microsoft Teams (Skype for Business) with JJH’s existing Telephony solution (Mitel and Callmedia) and the full replacement of It with Microsoft Teams and either Callmedia CC or an alternative platform.
Migrating all shared data over to either Microsoft One Drive or SharePoint.
Design, Setup and utilisation of SharePoint so it can become JJH’s corporate EDM solution.
Across Both Phases
To provide support to JJH’s IT Team.
Training end users on the use Microsoft 365.
Training the IT Team on how to manage Azure and Microsoft 365.
To fully document the delivered solution.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: Contact may be renewed (based on satisfactory performance) by a further 24 months.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by JJH by performing a credit check.

Minimum insurance cover levels are also required as detailed below:    
      Minimum level(s) of standards possibly required (if applicable) :       
      For the financial check a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.

Minimum insurance levels are:

Employer’s (Compulsory) Liability Insurance = £5 million.
Public Liability Insurance = £5 million.
Professional Indemnity Insurance = £2 million    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      There are several technical pass / fail requirements detailed in the SSQ and these are detailed below:    
      Minimum level(s) of standards possibly required (if applicable) :          
      The Supplier must as a minimum be a Microsoft Silver Partner.
The Supplier must have referenceable experience of transition organisations from On-Premise Infrastructures to both Microsoft Azure and Microsoft 365.
The Supplier must have referenceable experience of designing, building and transitioning organisations onto SharePoint which is then used as their corporate EDM solution.
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 12/12/2018 Time: 09:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 12/12/2018
         Time: 09:00
         Place:
         Poynton
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Poynton:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./J782N8973D

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J782N8973D
   VI.4) Procedures for review
   VI.4.1) Review body:
             Johnnie Johnson Housing
       Astra House, Spinners Lane, Poynton, SK12 1GA, United Kingdom
       Email: chris.shaw@shawc.co.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 06/11/2018

Annex A