Big Lottery Fund is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Design and Refurbishment of BLF Newcastle Office |
Notice type: | Contract Notice |
Authority: | Big Lottery Fund |
Nature of contract: | Works |
Procedure: | Open |
Short Description: | Big Lottery Fund has occupied the 5th, 6th & 7th floor of St James Gate for the last 12 years under a full repair and maintenance lease. It plan to reduce occupancy to 2 floors and would like to refurbish floors 5 and 6. Since carrying out a full property review of all our offices, and the successful refurbishment of our offices in Birmingham and Leeds, we have identified our current office in Newcastle does not reflect our vision. The refurbishment of the Newcastle office will provide more flexible, collaborative spaces, and be suitable to invite in our stakeholders to build upon our relationships within the local community.The project is primarily to achieve occupancy requirements, and incorporate hot desking facilities, but also to bring the space in line with our desired design. It is important to the Fund that the project demonstrates an investment in the wellbeing of its staff whilst being mindful of its obligations to use public funds appropriately. |
Published: | 23/03/2018 09:20 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Big Lottery Fund
1 Plough Place, London, EC4A 1DE, United Kingdom
Email: procurement@biglotteryfund.org.uk
Contact: Procurement Team
Main Address: https://www.delta-esourcing.com, Address of the buyer profile: http://biglotteryfund.org.uk
NUTS Code: UKC22
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Refurbishment-work./36766V92B5
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/UR6X6H7J9W to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-title/UR6X6H7J9W
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other activity:
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Design and Refurbishment of BLF Newcastle Office
Reference Number: BIG001-0922
II.1.2) Main CPV Code:
45453100 - Refurbishment work.
UB01-4 - Furniture
II.1.3) Type of contract: WORKS
II.1.4) Short description: Big Lottery Fund has occupied the 5th, 6th & 7th floor of St James Gate for the last 12 years under a full repair and maintenance lease. It plan to reduce occupancy to 2 floors and would like to refurbish floors 5 and 6. Since carrying out a full property review of all our offices, and the successful refurbishment of our offices in Birmingham and Leeds, we have identified our current office in Newcastle does not reflect our vision. The refurbishment of the Newcastle office will provide more flexible, collaborative spaces, and be suitable to invite in our stakeholders to build upon our relationships within the local community.The project is primarily to achieve occupancy requirements, and incorporate hot desking facilities, but also to bring the space in line with our desired design. It is important to the Fund that the project demonstrates an investment in the wellbeing of its staff whilst being mindful of its obligations to use public funds appropriately.
II.1.5) Estimated total value:
Value excluding VAT: 495,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot 1 only, Lot 2 only or Lots 1 and 2 combined
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Design and Refurbishment
Lot No: 1
II.2.2) Additional CPV codes:
45453100 - Refurbishment work.
IA25-1 - Refurbishment
II.2.3) Place of performance:
UKC22 Tyneside
II.2.4) Description of procurement: The Big Lottery Fund’s operational office in Newcastle needs to reflect, promote and support our ambition of ‘People in the Lead’ and our Strategic Framework for 2015-21 which will require us to work differently. In future, as a grant maker we will be more open and participatory in how we fund exploring digital and media options and new types of grant making while working more closely with partners and developing stronger local networks and relationships. As a catalyst we want to develop the skills of individuals and communities and support the creation of partnerships to support great community-led activity. As an organisation we will strengthen our networks across the UK to share ideas knowledge and evidence and, recognising that we can’t deliver our vision alone, collaborate with those who can make a difference.
To do this the design, layout and feel of our new environment needs to be;
•A welcoming and comfortable space for staff, customers and stakeholders
•Updated to reflect the next phase of The Big Lottery’s development moving closer to the communities we serve
•Designed with furniture to create and maintain a feeling of space
•Flexible, multi-functional and creative to maximise the effectiveness and productivity of our staff, enable us to work collaboratively, and adapt as our ways of working change and evolve
•Modern and clearly branded to create a distinct Big Lottery Fund presence
•A cost effective solution, reflecting our principle of financial stewardship of public money
•An exemplar of best practice in areas such as disability access, energy efficiency and staff welfare
•An environment that encourages professional use of the office spaces
•A reflection of the nature of the staff in Newcastle; hardworking, passionate, friendly and fun
•A comfortable working environment that meets our green aspirations
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 275,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 6
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 2
II.2.1) Title: Furniture
Lot No: 2
II.2.2) Additional CPV codes:
39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products.
UB01-4 - Furniture
II.2.3) Place of performance:
UKC22 Tyneside
II.2.4) Description of procurement: Furniture for the Big Lottery Fund Office in Newcastle to compliment the wider design and refurbishment as outlined in Lot 1 and this Contract Notice
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 220,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 6
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Must have experience with Construction (Design and Management Regulations) 2015
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 03/05/2018 Time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English, Welsh,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3
IV.2.7) Conditions for opening of tenders:
Date: 03/05/2018
Time: 12:00
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that the contracts for Lot 1 and 2 individually or Lots 1 and 2 combined may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Refurbishment-work./36766V92B5
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/36766V92B5
VI.4) Procedures for review
VI.4.1) Review body:
Big Lottery Fund
1 Plough Place, London, EC4A 1DE, United Kingdom
Email: procurement@biglotteryfund.org.uk
Internet address: https://www.biglotteryfund.org.uk
VI.4.2) Body responsible for mediation procedures:
Big Lottery Fund
1 Plough Place, London, EC4A 1DE, United Kingdom
Email: procurement@biglotteryfund.org.uk
Internet address: https://www.biglotteryfund.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Big Lottery Fund
1 Plough Place, London, EC4A 1DE, United Kingdom
Email: procurement@biglotteryfund.org.uk
Internet address: https://www.biglotteryfund.org.uk
VI.5) Date Of Dispatch Of This Notice: 23/03/2018
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Big Lottery Fund
1 Plough Place, London, EC4A 1DE, United Kingdom
Email: procurement@biglotteryfund.org.uk
Contact: Procurement Team
Main Address: https://www.delta-esourcing.com, Address of the buyer profile: http://biglotteryfund.org.uk
NUTS Code: UKC22
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Other activity: Not for Profit
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Design and Refurbishment of BLF Newcastle Office
Reference number: BIG001-0922
II.1.2) Main CPV code:
45453100 - Refurbishment work.
UB01-4 - Furniture
II.1.3) Type of contract: WORKS
II.1.4) Short description: Big Lottery Fund has occupied the 5th, 6th & 7th floor of St James Gate for the last 12 years under a full repair and maintenance lease. It plan to reduce occupancy to 2 floors and would like to refurbish floors 5 and 6. Since carrying out a full property review of all our offices, and the successful refurbishment of our offices in Birmingham and Leeds, we have identified our current office in Newcastle does not reflect our vision. The refurbishment of the Newcastle office will provide more flexible, collaborative spaces, and be suitable to invite in our stakeholders to build upon our relationships within the local community.The project is primarily to achieve occupancy requirements, and incorporate hot desking facilities, but also to bring the space in line with our desired design. It is important to the Fund that the project demonstrates an investment in the wellbeing of its staff whilst being mindful of its obligations to use public funds appropriately.
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 495,000
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:Design and Refurbishment
Lot No:1
II.2.2) Additional CPV code(s):
45453100 - Refurbishment work.
IA25-1 - Refurbishment
II.2.3) Place of performance
Nuts code:
UKC22 - Tyneside
Main site or place of performance:
Tyneside
II.2.4) Description of the procurement: The Big Lottery Fund’s operational office in Newcastle needs to reflect, promote and support our ambition of ‘People in the Lead’ and our Strategic Framework for 2015-21 which will require us to work differently. In future, as a grant maker we will be more open and participatory in how we fund exploring digital and media options and new types of grant making while working more closely with partners and developing stronger local networks and relationships. As a catalyst we want to develop the skills of individuals and communities and support the creation of partnerships to support great community-led activity. As an organisation we will strengthen our networks across the UK to share ideas knowledge and evidence and, recognising that we can’t deliver our vision alone, collaborate with those who can make a difference.
To do this the design, layout and feel of our new environment needs to be;
•A welcoming and comfortable space for staff, customers and stakeholders
•Updated to reflect the next phase of The Big Lottery’s development moving closer to the communities we serve
•Designed with furniture to create and maintain a feeling of space
•Flexible, multi-functional and creative to maximise the effectiveness and productivity of our staff, enable us to work collaboratively, and adapt as our ways of working change and evolve
•Modern and clearly branded to create a distinct Big Lottery Fund presence
•A cost effective solution, reflecting our principle of financial stewardship of public money
•An exemplar of best practice in areas such as disability access, energy efficiency and staff welfare
•An environment that encourages professional use of the office spaces
•A reflection of the nature of the staff in Newcastle; hardworking, passionate, friendly and fun
•A comfortable working environment that meets our green aspirations
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
II.2) Description (lot no. 2)
II.2.1) Title:Furniture
Lot No:2
II.2.2) Additional CPV code(s):
39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products.
UB01-4 - Furniture
II.2.3) Place of performance
Nuts code:
UKC22 - Tyneside
Main site or place of performance:
Tyneside
II.2.4) Description of the procurement: Furniture for the Big Lottery Fund Office in Newcastle to compliment the wider design and refurbishment as outlined in Lot 1 and this Contract Notice
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2018/S 59-129619
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: BIG001-0922
Lot Number: 1
Title: Design and Refurbishment
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 31/07/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Active FM
Unit 4, Headley Road East, Woodley, RG5 4SW, United Kingdom
NUTS Code: UK
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 275,000
Total value of the contract/lot: 259,049
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Award Of Contract (No.2)
Contract No: Not Provided
Lot Number: 2
Title: Furniture
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 31/07/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Active FM
Unit 4 Headley Park, 10 Headley Road East, Woodley, RG5 4SW, United Kingdom
NUTS Code: UK
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 220,000
Total value of the contract/lot: 212,926
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: Yes
Value or proportion likely to be subcontracted to third parties:
Short description of the part of the contract to be subcontracted:
Supply of certain items of loose and fitted furniture to be used in the fit out of the refurbishment scheme.
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that the contracts for Lot 1 and 2 individually or Lots 1 and 2 combined may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=354054906
VI.4) Procedures for review
VI.4.1) Review body
Big Lottery Fund
1 Plough Place, London, EC4A 1DE, United Kingdom
Email: procurement@biglotteryfund.org.uk
Internet address: https://www.biglotteryfund.org.uk
VI.4.2) Body responsible for mediation procedures
Big Lottery Fund
1 Plough Place, London, EC4A 1DE, United Kingdom
Email: procurement@biglotteryfund.org.uk
Internet address: https://www.biglotteryfund.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Big Lottery Fund
1 Plough Place, London, EC4A 1DE, United Kingdom
Email: procurement@biglotteryfund.org.uk
Internet address: https://www.biglotteryfund.org.uk
VI.5) Date of dispatch of this notice: 25/10/2018