Metropolitan Housing Trust Limited: Tender Ref. No.: 2018-2019-053 Grounds Maintenance and Cleaning Services – East Anglia

UK-London: Grounds maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             METROPOLITAN HOUSING TRUST
             The Grange, 100 High Street, Southgate, London, N14 6PW, United Kingdom
             Tel. +44 2035353535, Email: procurement@metropolitan.org.uk
             Main Address: www.metropolitan.org.uk
             NUTS Code: UKH1
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Grounds-maintenance-services./SHCB4RRQ8H
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Tender Ref. No.: 2018-2019-053 Grounds Maintenance and Cleaning Services – East Anglia       
      Reference Number: Tender Ref. No.: 2018-2019-053
      II.1.2) Main CPV Code:
      77314000 - Grounds maintenance services.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: In 2012 the new brand name of Metropolitan was launched to encompass all its previous subsidiary companies and organisations.

Metropolitan’s Grounds Maintenance and Cleaning service is broadly stable throughout the year. However Metropolitan’s business functions as a Housing Association experience business peaks aligned to outside factors such as seasonal weather patterns – for example poor weather during autumn to spring causes wear and damage to buildings managed/ owned by Metropolitan, resulting in an increased level of customer interaction.

Significant adverse weather – such as floods or extreme gales – will bring an increase of calls to. At such times, Metropolitan may require an enhanced response to incidents raised by the customer services team. The supplier whilst therefore working on the average data provided needs to be able to offer the capability to flex up and down as required by factors outside of Metropolitan’s control.       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKH1 East Anglia
      
      II.2.4) Description of procurement: Metropolitan’s Grounds Maintenance and Cleaning service is broadly stable throughout the year. However Metropolitan’s business functions as a Housing Association experience business peaks aligned to outside factors such as seasonal weather patterns – for example poor weather during autumn to spring causes wear and damage to buildings managed/ owned by Metropolitan, resulting in an increased level of customer interaction.

Significant adverse weather – such as floods or extreme gales – will bring an increase of calls to. At such times, Metropolitan may require an enhanced response to incidents raised by the customer services team. The supplier whilst therefore working on the average data provided needs to be able to offer the capability to flex up and down as required by factors outside of Metropolitan’s control.


Metropolitan is inviting tenderers via an open OJEU (The Official Journal of the European Union) procurement process to provide a comprehensive Grounds Maintenance and Cleaning service to the benefit of Metropolitan and its residents in the East Anglia region for a contract period of October 2018 - September 2020. Metropolitan will award the contract to one (1) successful supplier for a contract period of this duration, with the option to extend the contract for up to a further two (2) years, reviewed on an annual basis.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: Metropolitan will award the contract to one (1) successful supplier for a contract period of this duration, with the option to extend the contract for up to a further two (2) years, reviewed on an annual basis.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 16/08/2018 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 16/08/2018
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Grounds-maintenance-services./SHCB4RRQ8H

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/SHCB4RRQ8H
   VI.4) Procedures for review
   VI.4.1) Review body:
             Metropolitan Housing Trust
       The Grange, 100 High Street, Southgate, London, N14 6PW, United Kingdom
       Tel. +44 2035353535
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/07/2018

Annex A