The Department for Business, Energy and Industrial Strategy (BEIS): Contract to deliver the UK’s National Atmospheric Emissions Inventory

UK-London: Data collection and collation services.
Section I: Contracting Authority
      I.1) Name and addresses
             Department of Energy and Climate Change
             3 Whitehall Place, London, SW1A 2AW, United Kingdom
             Email: climatechange.statistics@decc.gsi.gov.uk
             Contact: Julia Sussams
             Main Address: www.delta-esourcing.com, Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-energy-climate-change
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Data-collection-and-collation-services./2BJD827574
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Ministry or any other national or federal authority, including their regional or local subdivisions
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Contract to deliver the UK’s National Atmospheric Emissions Inventory       
      Reference Number: TRN 1146/03/2016
      II.1.2) Main CPV Code:
      72314000 - Data collection and collation services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: To provide Greenhouse Gas (GHG) and Air Quality Pollutant Inventories to the UK Department of Energy and Climate Change (DECC) and the UK Department for the Environment Food and Rural Affairs (Defra), respectively. Together these inventories are known as the UK National Atmospheric Emissions Inventory, or NAEI. These inventories will enable the UK Government to better understand UK GHG and air quality pollutant emissions, track the effectiveness of policies designed to mitigate them and meet domestic and international reporting requirements.

For background information, the full specification and further information on this project please see the ITT.       
      II.1.5) Estimated total value:
      Value excluding VAT: 8,243,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      72316000 - Data analysis services.
      72322000 - Data management services.
      90714100 - Environmental information systems.
      90700000 - Environmental services.
      90711000 - Environmental impact assessment other than for construction.
      90711300 - Environmental indicators analysis other than for construction.
      90731100 - Air quality management.
      90740000 - Pollutants tracking and monitoring and rehabilitation services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: To provide Greenhouse Gas (GHG) and Air Quality Pollutant Inventories to the UK Department of Energy and Climate Change (DECC) and the UK Department for the Environment Food and Rural Affairs (Defra), respectively. Together these inventories are known as the UK National Atmospheric Emissions Inventory, or NAEI. These inventories will enable the UK Government to better understand UK GHG and air quality pollutant emissions, track the effectiveness of policies designed to mitigate them and meet domestic and international reporting requirements.

DECC

In order to meet UNFCCC and EU reporting obligations, as well as meet the needs of the UK Climate Change Act, the UK is required to produce an Inventory of GHGs by source and sink, covering the period 1990 to the latest Inventory year (current year – 2). This Inventory must adhere to UNFCCC reporting guidelines and IPCC (2006) methodological guidelines, and the compilation of the Inventory must meet the strict and challenging deadlines of the international reporting cycle. International Inventory submission will consist of a National Inventory Report (NIR) and Common Reporting Framework (CRF) data tables.

In addition to the Inventory itself, there will be a need to use and adapt the underlying database to meet a number of additional requirements:

•Data to support DECC’s National Statistics on GHG emissions
•Spatially distributed emissions maps
•Local Authority emissions statistics
•Devolved Administration GHG emissions inventories

Defra

The UK submits air quality emissions estimates on an annual basis to the EC, under the National Emissions Ceilings Directive (NECD) and the UNECE under the Convention on Long-Range Transboundary Air Pollution (CLRTAP). These submissions are supported by an Informative Inventory Report, detailing the methodologies used to derive the Inventory data. In addition, the Air Quality Pollutant Inventory helps Government track pollutant emissions (both now and in the future), and supports modelling of pollutant concentrations in order to measure compliance with air quality standards. Compilation has to be in line with UNECE good practice guidance and EMEP/EEA air pollutant emission inventory guidebook.

As with the GHG Inventory, there are additional requirements to be met:

•Data to support Defra’s National Statistics on air pollutant emissions.
•Spatially distributed emissions maps
•Devolved Administration air quality pollutant emissions inventories
The contract is expected to run for 3 years 7 months with an option to extend for up to a further year (see additional info for more).

For background information, the full specification and further information on this project please see the ITT.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 8,243,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 55       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The Authority has a budget of £6,418,000, excluding VAT, based on a 3 years, 7 months-long Contract. This is the maximum value and the Authority will not accept a submission with a price that is greater than this value. In addition, Defra’s individual maximum budget is £2,498,000, excluding VAT, while DECC’s maximum budget is £3,920,000, excluding VAT. Defra and DECC will not accept a submission where their individual costs are higher than this budget. The compliance of bids with these cost ceilings will be evaluated on a pass/fail basis, as per Section 17 of the ITT. Bids will also be subject to an additional evaluation criterion that allocates a score based on a comparison with the lowest price bid. This is also described in Section 17 of the ITT. The Contract may potentially be extended for up to a further 12 months at the end of this period, at the Authority’s discretion.

For background information, the full specification and further information on this project please see the ITT.

DECC’s Standard Terms and Conditions of Contract will apply to this Contract. These are attached to this Invitation to Tender in Annex A of the ITT.
In addition, the following clauses will also apply:
18. Indemnities and Insurance
The following clauses are inserted:
(8) Subject to Condition 18(9) neither Party shall be liable to the other Party for any indirect, special or consequential loss; or any loss of profits, turnover, business opportunities or damage to goodwill.
(9) Notwithstanding Condition 18(8), the Contractor agrees that the Authority may, amongst other things, recover from the Contractor, the following losses incurred by the Authority to the extent that they arise as a result of the Contractor’s default:
(a) any additional operational and/or administrative costs and expenses incurred by the Authority, including costs relating to time spent by or on behalf of the Authority in dealing with the consequences of the Contractor’s default;
(b) any wasted expenditure or charges;
(c) the additional cost of procuring alternative arrangements for the provision of the Services, which shall include any incremental costs associated with procuring such alternative arrangements above those which would have been payable under the Contract;
(d) any compensation or interest payable to a third party by the Authority; and
(e) any fine or penalty incurred by the Authority pursuant to law and any costs incurred by the Authority in defending any proceedings which result in such fine or penalty.
27. Intellectual Property Rights
The existing clause (4) will be replaced with:
(4) The Contractor grants to the Authority a licence (or, if the Contractor is itself a licensee of those Intellectual Property Rights, a sub-licence) to use any pre-existing Intellectual Property Rights in any materials used by the Contractor in providing the Services or which the Authority reasonably requires in order to exercise its rights under and receive the benefit of the Contract. Such licence or sub-licence to be perpetual, worldwide, royalty-free and irrevocable and to include, without limitation, a right to reproduce, modify, adapt, enhance and sub-licence the material as the Authority sees fit.
The following clause is inserted:
(5) If the Contractor in providing the Services uses any materials in which there are pre-existing Intellectual Property Rights owned by its agents, sub-contractors or third parties it shall procure that, at no cost to the Authority, such agent, subcontractor or third party grants to the Authority a licence to use those pre-existing Intellectual Property Rights. Such licence to be perpetual, worldwide, royalty-free, irrevocable and to include, without limitation, a right to reproduce, modify, adapt, enhance and sub-licence the material as the Authority sees fit.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2016/S 50 - 83024       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 08/07/2016 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 90
      
      IV.2.7) Conditions for opening of tenders:
         Date: 11/07/2016
         Time: 10:00
         Place:
         Department of Energy and Climate Change
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

DECC’s Standard Terms and Conditions of Contract will apply to this Contract. These are attached to this Invitation to Tender in Annex A of the ITT.
In addition, the following clauses will also apply:
18. Indemnities and Insurance
The following clauses are inserted:
(8) Subject to Condition 18(9) neither Party shall be liable to the other Party for any indirect, special or consequential loss; or any loss of profits, turnover, business opportunities or damage to goodwill.
(9) Notwithstanding Condition 18(8), the Contractor agrees that the Authority may, amongst other things, recover from the Contractor, the following losses incurred by the Authority to the extent that they arise as a result of the Contractor’s default:
(a) any additional operational and/or administrative costs and expenses incurred by the Authority, including costs relating to time spent by or on behalf of the Authority in dealing with the consequences of the Contractor’s default;
(b) any wasted expenditure or charges;
(c) the additional cost of procuring alternative arrangements for the provision of the Services, which shall include any incremental costs associated with procuring such alternative arrangements above those which would have been payable under the Contract;
(d) any compensation or interest payable to a third party by the Authority; and
(e) any fine or penalty incurred by the Authority pursuant to law and any costs incurred by the Authority in defending any proceedings which result in such fine or penalty.
27. Intellectual Property Rights
The existing clause (4) will be replaced with:
(4) The Contractor grants to the Authority a licence (or, if the Contractor is itself a licensee of those Intellectual Property Rights, a sub-licence) to use any pre-existing Intellectual Property Rights in any materials used by the Contractor in providing the Services or which the Authority reasonably requires in order to exercise its rights under and receive the benefit of the Contract. Such licence or sub-licence to be perpetual, worldwide, royalty-free and irrevocable and to include, without limitation, a right to reproduce, modify, adapt, enhance and sub-licence the material as the Authority sees fit.
The following clause is inserted:
(5) If the Contractor in providing the Services uses any materials in which there are pre-existing Intellectual Property Rights owned by its agents, sub-contractors or third parties it shall procure that, at no cost to the Authority, such agent, subcontractor or third party grants to the Authority a licence to use those pre-existing Intellectual Property Rights. Such licence to be perpetual, worldwide, royalty-free, irrevocable and to include, without limitation, a right to reproduce, modify, adapt, enhance and sub-licence the material as the Authority sees fit.

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2BJD827574
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Data-collection-and-collation-services./2BJD827574

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2BJD827574
   VI.4) Procedures for review
   VI.4.1) Review body:
             Department of Energy and Climate Change
       London, SW1A 2AW, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 31/05/2016

Annex A