London Boroughs of Richmond and Wandsworth is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Cleaning Services |
Notice type: | Contract Notice |
Authority: | London Boroughs of Richmond and Wandsworth |
Nature of contract: | Services |
Procedure: | Negotiated |
Short Description: | Wandsworth Borough Council and the London Borough of Richmond Upon Thames are inviting tenders for a contract or contracts to provide Cleaning Services (General Cleaning & associated services and Sheltered Housing) across both Boroughs. |
Published: | 17/11/2017 14:26 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
London Borough of Wandsworth
Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
Tel. +44 2088715074, Email: dstephenson@wandsworth.gov.uk
Contact: Dahamia Stephenson-Knight
Main Address: https://www.delta-esourcing.com, Address of the buyer profile: https://www.wandsworth.gov.uk
NUTS Code: UKI34
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services./6745KT59HE
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/6745KT59HE to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-title/6745KT59HE
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Cleaning Services
Reference Number: Not provided
II.1.2) Main CPV Code:
90910000 - Cleaning services.
FF01-1 - For cleaning
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Wandsworth Borough Council and the London Borough of Richmond Upon Thames are inviting tenders for a contract or contracts to provide Cleaning Services (General Cleaning & associated services and Sheltered Housing) across both Boroughs.
II.1.5) Estimated total value:
Value excluding VAT: 11,500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Please refer to the Procurement documents for more information.
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Commercial Cleaning and Associated Services
Lot No: 1 (Access Code - 9S84G3J962)
II.2.2) Additional CPV codes:
90900000 - Cleaning and sanitation services.
90911000 - Accommodation, building and window cleaning services.
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
90911300 - Window-cleaning services.
90918000 - Bin-cleaning services.
90919200 - Office cleaning services.
39830000 - Cleaning products.
39831240 - Cleaning compounds.
45452000 - Exterior cleaning work for buildings.
90000000 - Sewage-, refuse-, cleaning-, and environmental services.
90600000 - Cleaning and sanitation services in urban or rural areas, and related services.
II.2.3) Place of performance:
UKI34 Wandsworth
UKI75 Hounslow and Richmond upon Thames
II.2.4) Description of procurement: The successful tenderer is required to provide commercial cleaning and associated services to include general site cleaning, window cleaning, cleaning consumables, washroom consumables, refrigerator cleaning, supply of air fresheners, supply of feminine hygiene sanitary disposal, feminine hygiene vending facility and products, medical waste bins and confidential waste bins. The term of the proposed contract is five years (60 months) to commence 1st August 2018 with the option at the absolute discretion of the Councils to extend for a further period or periods of up to two years (24 months).
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 10,500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 84
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates: Please refer to the Procurement documents for more information
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: The term of the proposed contract is five years (60 months) to commence 1st August 2018 with the option at the absolute discretion of the Councils to extend for a further period or periods of up to two years (24 months).
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Please refer to the Procurement documents for more information
II.2) Description Lot No. 2
II.2.1) Title: House Cleaning and Associated Services to Sheltered Housing, Aged and Homeless Persons Dwellings
Lot No: 2 (Access Code - 6745KT59HE)
II.2.2) Additional CPV codes:
90900000 - Cleaning and sanitation services.
90910000 - Cleaning services.
90911000 - Accommodation, building and window cleaning services.
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
90911300 - Window-cleaning services.
90918000 - Bin-cleaning services.
45452000 - Exterior cleaning work for buildings.
90000000 - Sewage-, refuse-, cleaning-, and environmental services.
90600000 - Cleaning and sanitation services in urban or rural areas, and related services.
II.2.3) Place of performance:
UKI34 Wandsworth
UKI75 Hounslow and Richmond upon Thames
II.2.4) Description of procurement: The successful contractor will be required to provide house cleaning and associated services within the Borough to approximately 25 sheltered housing blocks containing approximately 1078 residential properties, 36 aged persons dwellings in 4 blocks and 126 homeless persons dwellings in 8 blocks. The term of the proposed contract is five years (60 months) with the option at the absolute discretion of the Council to extend for a further period or periods of up to two years (24 months).
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 84
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates: Please refer to the Procurement documents for more information
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: The term of the proposed contract is five years (60 months) with the option at the absolute discretion of the Council to extend for a further period or periods of up to two years (24 months).
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Please refer to the Procurement documents for more information
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the Procurement documents for more information
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Please refer to the Procurement documents for more information
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description NEGOTIATED
IV.1.1) Type of procedure:
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
IV.1.5) Information about negotiation: Yes.
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 20/12/2017 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 22/01/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For Lot 1 - https://www.delta-esourcing.com//respond/9S84G3J962
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Cleaning-services./6745KT59HE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6745KT59HE
VI.4) Procedures for review
VI.4.1) Review body:
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 20794760000
VI.4.2) Body responsible for mediation procedures:
Cabinet Office
Whitehall, Westminster, London, SW1A 2AS, United Kingdom
Tel. +44 2072761234
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Councils will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contracts is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Councils as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Councils to amend any document and may award damages.
If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness,
order the relevant Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period
referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Cabinet Office
70 Whitehall, Westminster, London, SW1A 2AS, United Kingdom
Tel. +44 2072761234
VI.5) Date Of Dispatch Of This Notice: 17/11/2017
Annex A
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
London Borough of Richmond Upon Thames
44 York Street, Twickenham, TW1 3BZ, United Kingdom
Tel. +44 2088715074, Email: dstephenson@wandsworth.gov.uk
Main Address: https://www.delta-esourcing.com, Address of the buyer profile: www.richmond.gov.uk
NUTS Code: UKI75
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
London Borough of Wandsworth
Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
Tel. +44 2088715074, Email: dstephenson@wandsworth.gov.uk
Contact: Dahamia Stephenson-Knight
Main Address: https://www.delta-esourcing.com, Address of the buyer profile: https://www.wandsworth.gov.uk
NUTS Code: UKI34
I.2) Joint procurement:
The contract involves joint procurement: Yes
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Regional or local authority
I.5) Main activity:
General public services
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Cleaning Services
Reference number: Not Provided
II.1.2) Main CPV code:
90910000 - Cleaning services.
FF01-1 - For cleaning
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Wandsworth Borough Council and the London Borough of Richmond Upon Thames have just awarded a contract for the provision of Cleaning Services (General Cleaning & associated services and Sheltered Housing) across both Boroughs.
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 12,549,271
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:Commercial Cleaning and Associated Services
Lot No:1
II.2.2) Additional CPV code(s):
90900000 - Cleaning and sanitation services.
90911000 - Accommodation, building and window cleaning services.
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
90911300 - Window-cleaning services.
90918000 - Bin-cleaning services.
90919200 - Office cleaning services.
39830000 - Cleaning products.
39831240 - Cleaning compounds.
45452000 - Exterior cleaning work for buildings.
90000000 - Sewage-, refuse-, cleaning-, and environmental services.
90600000 - Cleaning and sanitation services in urban or rural areas, and related services.
II.2.3) Place of performance
Nuts code:
UKI34 - Wandsworth
UKI75 - Hounslow and Richmond upon Thames
Main site or place of performance:
Wandsworth
Hounslow and Richmond upon Thames
II.2.4) Description of the procurement: Wandsworth Borough Council and the London Borough of Richmond Upon Thames have just awarded a contract for the provision of Cleaning Services (General Cleaning & associated services and Sheltered Housing) across both Boroughs.
II.2.5) Award criteria:
Quality criterion - Name: Quality / Weighting: 20
Cost criterion - Name: Price / Weighting: 80
II.2.11) Information about options
Options: Yes
Description of these options:The term of the contract is five years (60 months) to commence 1st April 2019 with the option at the absolute discretion of the Councils to extend for a further period or periods of up to two years (24 months).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
II.2) Description (lot no. 2)
II.2.1) Title:House Cleaning and Associated Services to Sheltered Housing, Aged and Homeless Persons Dwellings
Lot No:2
II.2.2) Additional CPV code(s):
90900000 - Cleaning and sanitation services.
90910000 - Cleaning services.
90911000 - Accommodation, building and window cleaning services.
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
90911300 - Window-cleaning services.
90918000 - Bin-cleaning services.
45452000 - Exterior cleaning work for buildings.
90000000 - Sewage-, refuse-, cleaning-, and environmental services.
90600000 - Cleaning and sanitation services in urban or rural areas, and related services.
II.2.3) Place of performance
Nuts code:
UKI34 - Wandsworth
Main site or place of performance:
Wandsworth
II.2.4) Description of the procurement: Wandsworth Borough Council has just awarded a contract for the provision of house cleaning and associated services to sheltered housing and aged and homeless persons' dwellings.
II.2.5) Award criteria:
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
II.2.11) Information about options
Options: Yes
Description of these options:The term of the contract is five years (60 months) with the option at the absolute discretion of the Council to extend for a further period or periods of up to two years (24 months).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Not Provided
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: 1
Title: COMMERCIAL CLEANING AND ASSOCIATED SERVICES
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 12/02/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Servest Group Limited
Servest House, Heath Farm Business Centre, Bury, St. Edmunds, Suffolk, IP28 6LG, United Kingdom
Tel. +44 1284703535, Email: enquiries@servest.co.uk
Internet address: www.servest.co.uk
NUTS Code: UKH14
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 10,500,000
Total value of the contract/lot: 11,162,968
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Award Of Contract (No.2)
Contract No: Not Provided
Lot Number: 2
Title: HOUSE CLEANING AND ASSOCIATED SERVICES TO SHELTERED HOUSING AND AGED AND HOMELESS PERSONS' DWELLINGS
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 10/12/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Accuro Environmental
128 Buckingham Palace Road, Belgravia, London, SW1W 9SA, United Kingdom
Tel. +44 2078811888, Email: darren.frost@accuro-environmental.co.uk
Internet address: http://www.accuro-environmental.co.uk
NUTS Code: UKI3
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1,000,000
Total value of the contract/lot: 1,386,302.5
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=380768373
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 20794760000
VI.4.2) Body responsible for mediation procedures
Cabinet Office
Whitehall, Westminster, London, SW1A 2AS, United Kingdom
Tel. +44 2072761234
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: The Councils incorporated a minimum 10 calendar day standstill period at the point information on the award of the contracts was communicated to tenderers. Applicants who were unsuccessful was informed by the Councils as soon as possible after the decision had been made as to the reasons why the Applicant was unsuccessful. No appeal regarding the award of the contract was tabled.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall, Westminster, London, SW1A 2AS, United Kingdom
Tel. +44 2072761234
VI.5) Date of dispatch of this notice: 04/03/2019
ANNEX A
I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
London Borough of Richmond Upon Thames
44 York Street, Twickenham, TW1 3BZ, United Kingdom
Tel. +44 2088715074, Email: dstephenson@wandsworth.gov.uk
Main Address: https://www.delta-esourcing.com, Address of the buyer profile: www.richmond.gov.uk
NUTS Code: UKI75