Essex County Council is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Mitie Supply of Electricity and Gas Tender On Behalf of Essex County Council |
Notice type: | Contract Notice |
Authority: | Essex County Council |
Nature of contract: | Supplies |
Procedure: | Restricted |
Short Description: | Mitie Energy on behalf of Essex County Council are seeking to appoint provider(s) for the supply of flexible gas and electricity contracts from 1st October 2018 over the next 3 years. There are two separate lots for gas and electricity which will be awarded individually. Potential Bidders will be required to offer flexible contracts including ability to purchase the commodity component via a trading desk. Service provision and Corporate Social Responsibility elements are of particular interest to Essex County Council and within the electricity tender they have a requirement around supply of REGO (Renewable Energy Guarantee of Origin) backed renewable energy across the portfolio. Estimated total value for Lot 1 Electricity is £8.7M per annum and Lot 2 Gas is £1.7M per annum. There will be an option to extend the Agreement for an additional 12 month period, |
Published: | 16/05/2018 21:00 |
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Section I: Contracting Authority
I.1) Name and addresses
Essex County Council
County Hall, Market Road, Chelmsford, CM1 1QH, United Kingdom
Tel. +44 1604872517, Email: matt.kindred@mitie.com
Contact: Mr Matt Kindred
Main Address: www.essex.gov.uk, Address of the buyer profile: www.delta-esourcing.com
NUTS Code: UKH3
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./E53S9SDN66
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Mitie Supply of Electricity and Gas Tender On Behalf of Essex County Council
Reference Number: 0598
II.1.2) Main CPV Code:
09000000 - Petroleum products, fuel, electricity and other sources of energy.
II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: Mitie Energy on behalf of Essex County Council are seeking to appoint provider(s) for the supply of flexible gas and electricity contracts from 1st October 2018 over the next 3 years. There are two separate lots for gas and electricity which will be awarded individually. Potential Bidders will be required to offer flexible contracts including ability to purchase the commodity component via a trading desk. Service provision and Corporate Social Responsibility elements are of particular interest to Essex County Council and within the electricity tender they have a requirement around supply of REGO (Renewable Energy Guarantee of Origin) backed renewable energy across the portfolio. Estimated total value for Lot 1 Electricity is £8.7M per annum and Lot 2 Gas is £1.7M per annum. There will be an option to extend the Agreement for an additional 12 month period,
II.1.5) Estimated total value:
Value excluding VAT: 31,200,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Flexible Purchase, combined non hourly and half hourly electricity supply contract
Lot No: 1
II.2.2) Additional CPV codes:
09000000 - Petroleum products, fuel, electricity and other sources of energy.
09300000 - Electricity, heating, solar and nuclear energy.
09310000 - Electricity.
31682000 - Electricity supplies.
II.2.3) Place of performance:
UKH3 Essex
II.2.4) Description of procurement: Description of procurement: Flexible Purchase, combined non half hourly and half hourly electricity supply contract: A procurement of flexible energy supply contract covering both non half hourly and half hourly electricity metered sites with an estimated annual contract spend of £8.7M. The commodity component will be purchased via a trading desk using OTC (Over the counter) pricing as a minimum. Service provision is of great importance to Essex County Council and an agile supplier is required who can provide confidence in the ability to meet bespoke invoicing arrangements. REGO (Renewable Energy Guarantee of Origin) backed renewable energy is required across the portfolio and as such participants will need to have the ability to meet requirements in this area.
The Authority has plans in the near future to sleeve into their import agreement volumes generated by independent generators through PPAs (power purchase agreements). The Authority require an agile supplier who can show commitment to working with the Authority as and when they have PPA agreements in place, and can show confidence that, when required, the supplier can provide additional functionality within the scope of the flexible agreement.
There will be an option to extend the Agreement for an additional 12 month period,
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 26,100,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals: There will be an option to extend the Agreement for an additional 12 month period,
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 2
II.2.1) Title: Flexible Purchase, gas supply contract
Lot No: 2
II.2.2) Additional CPV codes:
09120000 - Gaseous fuels.
09121000 - Coal gas, mains gas or similar gases.
09121100 - Coal gas or similar gases.
09121200 - Mains gas.
II.2.3) Place of performance:
UKH3 Essex
II.2.4) Description of procurement: A procurement of flexible energy supply contract covering metered gas sites with an estimated annual contract spend of £1.7M. The commodity component will be purchased via a trading desk using OTC (Over the counter) pricing as a minimum. Service provision is of great importance to Essex County Council and an agile supplier is required who can provide confidence in the ability to meet bespoke invoicing arrangements.
There will be an option to extend the Agreement for an additional 12 month period,
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 5,100,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals: There will be an option to extend the Agreement for an additional 12 month period,
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates: Selection criteria as stated in the procurement documents.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Stated within the procurement documents. The Authority reserves the right to require deposits, bonds or security.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 20/06/2018 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 4
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be not be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For this tender the Authority will be using the BIP Delta eSourcing portal https://www.deltaesourcing.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portalmessage system. To access and respond to this opportunity, please go to https:www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./E53S9SDN66
Alternatively potential bidders can use http://www.delta-esourcing.com and input access code E53S9SDN66 to gain access to the tender documentation. Please note that potential bidders will need to register on the delta eSourcing system to view the procurement documentation for this tender, registration is free of charge. If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com
The tender documents are available on:
a) the eSourcing portal ‘BIP Delta’, via the links detailed above;
b) the Government Contracts Finder website: https://www.gov.uk/contracts-finder
c) ECC's Opportunities Listing: http://www.essex.gov.uk/Business-Partners/Supplying-Council/Pages/default.aspx
It is recommended that any bidder not already registered on the BIP Delta eSourcing, register at the earliest opportunity. The Authority reserve the right to amend timescales and change the evaluation criteria if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Authority will not be responsible for any costs incurred by bidders in relation to this procurement exercise.
Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of this information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA and EIR which relations to the information provided by a supplier. However, if the information is requested, Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the suppliers wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Petroleum-products%2C-fuel%2C-electricity-and-other-sources-of-energy./E53S9SDN66
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/E53S9SDN66
VI.4) Procedures for review
VI.4.1) Review body:
High Court
Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.4.2) Body responsible for mediation procedures:
High Court
Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 16/05/2018
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Essex County Council
County Hall, Market Road, Chelmsford, CM1 1QH, United Kingdom
Tel. +44 1604872517, Email: matt.kindred@mitie.com
Contact: Mr Matt Kindred
Main Address: www.essex.gov.uk, Address of the buyer profile: www.delta-esourcing.com
NUTS Code: UKH3
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Regional or local authority
I.5) Main activity:
General public services
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Mitie Supply of Electricity and Gas Tender On Behalf of Essex County Council
Reference number: 0598
II.1.2) Main CPV code:
09000000 - Petroleum products, fuel, electricity and other sources of energy.
II.1.3) Type of contract: SUPPLIES
II.1.4) Short description: Mitie Energy on behalf of Essex County Council are seeking to appoint provider(s) for the supply of flexible gas and electricity contracts from 1st October 2018 over the next 3 years. There are two separate lots for gas and electricity which will be awarded individually. Potential Bidders will be required to offer flexible contracts including ability to purchase the commodity component via a trading desk. Service provision and Corporate Social Responsibility elements are of particular interest to Essex County Council and within the electricity tender they have a requirement around supply of REGO (Renewable Energy Guarantee of Origin) backed renewable energy across the portfolio. Estimated total value for Lot 1 Electricity is £8.7M per annum and Lot 2 Gas is £1.7M per annum. There will be an option to extend the Agreement for an additional 12 month period,
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Value: 32,824,800
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:Flexible Purchase, combined non hourly and half hourly electricity supply contract
Lot No:1
II.2.2) Additional CPV code(s):
09000000 - Petroleum products, fuel, electricity and other sources of energy.
09300000 - Electricity, heating, solar and nuclear energy.
09310000 - Electricity.
31682000 - Electricity supplies.
II.2.3) Place of performance
Nuts code:
UKH3 - Essex
Main site or place of performance:
Essex
II.2.4) Description of the procurement: Flexible Purchase, combined non half hourly and half hourly electricity supply contract.Procurement of flexible energy supply contract covering both non half hourly and half hourly electricity metered sites.The commodity component will be purchased via a trading desk using OTC pricing as a minimum.Service provision is of great importance ECC and an agile supplier is required who can provide confidence in the ability to meet bespoke invoicing arrangements. The Authority has plans to sleeve into their import agreement volumes generated by independent generators through PPAs (power purchase agreements).The Authority require a supplier who can show commitment to working with the Authority as and when they have PPA agreements in place, and can show confidence that, when required,the supplier can provide additional functionality within the scope of the agreement.There will be an option to extend the Agreement for 12 months.
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
II.2) Description (lot no. 2)
II.2.1) Title:Flexible Purchase, gas supply contract
Lot No:2
II.2.2) Additional CPV code(s):
09120000 - Gaseous fuels.
09121000 - Coal gas, mains gas or similar gases.
09121100 - Coal gas or similar gases.
09121200 - Mains gas.
II.2.3) Place of performance
Nuts code:
UKH3 - Essex
Main site or place of performance:
Essex
II.2.4) Description of the procurement: A procurement of flexible energy supply contract covering metered gas sites with an estimated annual contract spend of £1.7M. The commodity component will be purchased via a trading desk using OTC (Over the counter) pricing as a minimum. Service provision is of great importance to Essex County Council and an agile supplier is required who can provide confidence in the ability to meet bespoke invoicing arrangements.
There will be an option to extend the Agreement for an additional 12 month period,
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2018/S 94-212947
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: 0598
Lot Number: 1
Title: Flexible Purchase, combined non hourly and half hourly electricity supply contract
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 03/09/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
NPOWER LIMITED
Windmill Hill Business Park, Whitehill Way, Swindon, SN5 6PB, United Kingdom
Tel. +44 1793892522
Internet address: www.npower.com
NUTS Code: UKH3
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 32,271,000
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Award Of Contract (No.2)
Contract No: 0 598
Lot Number: 2
Title: Flexible Purchase, gas supply contract
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 03/09/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
SSE Energy Supply Ltd
1 Forbury Place, 43 Forbury Road, Reading, RG1 3JH, United Kingdom
Tel. +44 1256304245
Internet address: www.ssebusinessenergy.co.uk
NUTS Code: UKH3
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 5,538,000
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=346535712
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 19/09/2018