Shaw Consulting Ltd is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | ON PREMISE TO AZURE & MICROSOFT 365 CONSULTANCY SERVICES |
Notice type: | Contract Notice |
Authority: | Shaw Consulting Ltd |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | This specification of requirements seeks to identify an organisation who can work with CCHA’s internal IT Team to design, plan and transition all the on-premise applications over to Azure ensuring Microsoft’s Best Practice designs are applied. The design of the replacement solution must fully maximise the value of Cloud services by redesigning the current implementations to fully exploit the value of Microsoft’s IaaS, Platform as a Service (PaaS) and SaaS offerings. |
Published: | 17/10/2018 16:41 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Castles and Coasts Housing Association
3 Paternoster Row,, Carlisle, CA3 8TT, United Kingdom
Email: chris.shaw@shawc.co.uk
Contact: Email
Main Address: https://www.castlesandcoasts.co.uk
NUTS Code: UKD1
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Carlisle:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./V756WHFB69
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: ON PREMISE TO AZURE & MICROSOFT 365 CONSULTANCY SERVICES
Reference Number: Not provided
II.1.2) Main CPV Code:
72000000 - IT services: consulting, software development, Internet and support.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: This specification of requirements seeks to identify an organisation who can work with CCHA’s internal IT Team to design, plan and transition all the on-premise applications over to Azure ensuring Microsoft’s Best Practice designs are applied.
The design of the replacement solution must fully maximise the value of Cloud services by redesigning the current implementations to fully exploit the value of Microsoft’s IaaS, Platform as a Service (PaaS) and SaaS offerings.
II.1.5) Estimated total value:
Value excluding VAT: Not Provided
Currency: Not Provided
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: LOT 1: Microsoft Azure IaaS, PaaS and Microsoft 365 Software Licensing
Lot No: 1
II.2.2) Additional CPV codes:
48000000 - Software package and information systems.
II.2.3) Place of performance:
UKD1 Cumbria
II.2.4) Description of procurement: CCHA understands that some software providers can offer far more competitive pricing on Microsoft Azure Services and Microsoft 365 to Housing Providers. This LOT is therefore focussed on the provision of the required licenses to provide the services required which will be identified as part of LOT 2.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals: The contract for the provision of the software licenses will be renewed every 3 years.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 2
II.2.1) Title: LOT 2: Microsoft Azure and Microsoft 365 Technical Consultancy
Lot No: 2
II.2.2) Additional CPV codes:
72222000 - Information systems or technology strategic review and planning services.
II.2.3) Place of performance:
UKD1 Cumbria
II.2.4) Description of procurement: 1.2.4This LOT is focussed on providing consultancy services to CCHA to:
Assess CCHA’s current ICT Infrastructure and the produce a detailed design and transition plan for moving it all over to Microsoft Azure and Microsoft 365.
To work with CCHA’s IT Team to build the Azure and Microsoft 365 tenancies and migrating the existing servers, applications, databases and storage over to Azure IaaS, PaaS and Microsoft 365 SaaS in line with Microsoft Best Practice Design Standards.
Migration of the on-Premise AD to Azure AD, ensuring it has been upgraded to the latest Best Practice Design Standards.
Ensuring the devices and all the files are setup up, managed by InTune, and data properly secured.
Migrating all users from On Premise Exchange to Microsoft 365 Email.
Migrating all user’s data over from file server drives to Microsoft One Drive
Migrating all shared data over to either Microsoft One Drive or SharePoint.
To provide 3rd line support to CCHA’s IT Team for up to 3 years.
Training the IT Team on how to manage Azure and Microsoft 365.
To fully document the delivered solution.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals: 2 Renewals of 12 months based on satisfactory performance by the supplier
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Financial Checks as detailed below - applicable to either LOT
Insurance Checks as detailed below - - applicable to either LOT
Minimum level(s) of standards possibly required (if applicable) :
FINANCIAL
The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by CCHA by performing a credit check, a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.
INSURANCE
You must self-certify that you have or will obtain before the contract commences the following insurance levels:
Employer’s (Compulsory) Liability Insurance = £5 million.
Public Liability Insurance = £5 million.
Professional Indemnity Insurance = £2 million
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Technical checks as detailed below - Specific requirements detailed per LOT.
Minimum level(s) of standards possibly required (if applicable) :
TECHNICAL - LOT 1
The supplier must be certified to sell Microsoft Enterprise Agreements which relate to the provision of Microsoft Azure & Microsoft 365 and be able to offer discounts to Housing Organisations.
TECHINCAL LOT 2
The supplier must be a minimum of Microsoft Silver Cloud Productivity Partner.
The supplier must be a minimum of Microsoft Silver Cloud Platform Partner.
The supplier must be a minimum of Microsoft Silver Small and Midmarket Cloud Solutions Partner.
The supplier must be a minimum of Citrix Silver Partner.
The Supplier must have referenceable experience of transition organisations from On-Premise Infrastructures to both Microsoft Azure and Microsoft 365.
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 21/11/2018 Time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6
IV.2.7) Conditions for opening of tenders:
Date: 21/11/2018
Time: 09:00
Place:
CCHA's Head Office
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Carlisle:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./V756WHFB69
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/V756WHFB69
VI.4) Procedures for review
VI.4.1) Review body:
Castles & Coasts Housing Association
3 Paternoster Row, Carlisle, CA3 8TT, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 17/10/2018
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Castles and Coasts Housing Association
3 Paternoster Row,, Carlisle, CA3 8TT, United Kingdom
Email: chris.shaw@shawc.co.uk
Contact: Email
Main Address: https://www.castlesandcoasts.co.uk
NUTS Code: UKD1
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Housing and community amenities
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: *** CONTRACT AWARD *** - ON PREMISE TO AZURE & MICROSOFT 365 CONSULTANCY SERVICES
Reference number: Not Provided
II.1.2) Main CPV code:
72000000 - IT services: consulting, software development, Internet and support.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Contract Award for the design and replacement of an On-Premise Infrastructure with a Microsoft’s IaaS, Platform as a Service (PaaS) and SaaS solution.
II.1.6) Information about lots
This contract is divided into lots: Yes
II.1.7) Total value of the procurement (excluding VAT)
Lowest offer: 173,818 / Highest offer:367,660
Currency:GBP
II.2) Description (lot no. 1)
II.2.1) Title:*** CONTRACT AWARD *** - Microsoft Azure IaaS, PaaS and Microsoft 365 Software Licensing
Lot No:1
II.2.2) Additional CPV code(s):
48000000 - Software package and information systems.
II.2.3) Place of performance
Nuts code:
UKD1 - Cumbria
Main site or place of performance:
Cumbria
II.2.4) Description of the procurement: *** CONTRACT AWARD *** for the provision of the required licenses to provide the services required which will be identified as part of LOT 2.
II.2.5) Award criteria:
Quality criterion - Name: Qualitative Assessment of the Suppliers Response / Weighting: 20
Cost criterion - Name: Total Cost of the Solution over 3 years / Weighting: 80
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
II.2) Description (lot no. 2)
II.2.1) Title:*** CONTRACT AWARD *** LOT 2: Microsoft Azure and Microsoft 365 Technical Consultancy
Lot No:2
II.2.2) Additional CPV code(s):
72222000 - Information systems or technology strategic review and planning services.
II.2.3) Place of performance
Nuts code:
UKD1 - Cumbria
Main site or place of performance:
Cumbria
II.2.4) Description of the procurement: *** CONTRACT AWARD *** for the provision of consultancy services to CCHA to design, build, transition and then support a Cloud Infrastructure solution.
II.2.5) Award criteria:
Quality criterion - Name: Qualitative Assessment of the Suppliers Response / Weighting: 70
Cost criterion - Name: Total Cost of the Solution over 5 years / Weighting: 30
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2018/S 203-462587
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: 1
Title: Microsoft Azure IaaS, PaaS and Microsoft 365 Software Licensing
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 05/02/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Phoenix Software Limited
Blenheim House, York Road, Pocklington, York, YO42 1NS, United Kingdom
Internet address: https://www.phoenixs.co.uk
NUTS Code: UKE22
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 96,662
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Award Of Contract (No.2)
Contract No: Not Provided
Lot Number: 2
Title: Microsoft Azure and Microsoft 365 Technical Consultancy
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 05/02/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Phoenix Software Limited
Blenheim House, York Road, York, YO42 1NS, United Kingdom
Internet address: https://www.phoenixs.co.uk
NUTS Code: UKE22
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 77,156
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: The Alcatel period has been observed and no challenges were received.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=377668429
VI.4) Procedures for review
VI.4.1) Review body
Castles & Coasts Housing Association
3 Paternoster Row, Carlisle, CA3 8TT, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 18/02/2019