Housing 21: Branded stationery, print and promotional items

Housing 21 is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Branded stationery, print and promotional items
Notice type:	Contract Notice
Authority:	Housing 21
Nature of contract:	Supplies
Procedure:	Restricted
Short Description:	Housing and Care 21 are seeking a supplier to provide items of printed stationery and promotional items to include but not limited to: letter headed paper, business cards, banners, letters, brochures, posters, folders, training kits for L&D. Contract to commence September 2016
Published:	01/06/2016 16:57

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Birmingham: Printed matter and related products.
Section I: Contracting Authority
      I.1) Name and addresses
             Housing and Care 21
             Tricorn House, 51-53 Hagley Road, Edgbaston, Birmingham, B16 8TP, United Kingdom
             Email: jasmin.keogh@housingandcare21.co.uk
             Contact: Jasmin Keogh
             Main Address: https://housingandcare21.co.uk
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Printed-matter-and-related-products./6S96374X93
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/6S96374X93 to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Branded stationery, print and promotional items
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      22000000 - Printed matter and related products.
      UB04-3 - Printed matter

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: Housing and Care 21 are seeking a supplier to provide items of printed stationery and promotional items to include but not limited to: letter headed paper, business cards, banners, letters, brochures, posters, folders, training kits for L&D. Contract to commence September 2016
      II.1.5) Estimated total value:
      Value excluding VAT: 1,800,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      22100000 - Printed books, brochures and leaflets.
      22458000 - Bespoke printed matter.
      22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery.
      30199710 - Printed envelopes.
      39294100 - Information and promotion products.

      II.2.3) Place of performance:
      UK UNITED KINGDOM

      II.2.4) Description of procurement: Housing and Care 21 currently spend £600,000 per annum on printed stationery items. These are branded stock items, bespoke print requirements and promotional items. We are seeking a supplier to provide us with these items to a number of sites within the UK. It is a requirement that Housing and Care 21 have the ability to order via an online ordering system (Web2Print) and suppliers must be able to demonstrate the availability of such a system at PQQ stage. The contract is to commence in September 2016 with the term being 2 years with the option to extend for a further 1 year based on supplier performance. The full contract estimate (including the 1 year extension) is £1.8m. This contract does not include the provision of Design Services.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 1,500,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36
      This contract is subject to renewal: No
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
       Not provided
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      Not Provided
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Must have a minimum turnover of at least £1.2m per annum
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract

      III.2.2) Contract performance conditions
      Not Provided
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Restricted

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         The procurement involves the setting up of a dynamic purchasing system - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: Yes
      Additional information about electronic auction: Suppliers selected to proceed to tender stage will be provided with access information to Market Dojo (our provider of the e-auction platform) www.marketdojo.com
Prior to the e-auction you will be required to provide us with initial pricing for our annual volume of goods on a multi-line item bid sheet. This sheet is required to be uploaded in response to the tender question on Pricing and will be the pricing that you will enter in advance of the e-auction. The auction will take place on an anonymous basis where other bidders will only be able to see how they are ranked throughout the e-auction. The auction will form the 40% price element of the overall score and tenders will not be awarded on price alone but on the basis of the Most Economically Advantageous Tender.
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 01/07/2016 Time: 17:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 04/07/2016
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6



Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes
   Estimated timing for further notices to be published: 34 months
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Printed-matter-and-related-products./6S96374X93

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6S96374X93
   VI.4) Procedures for review
   VI.4.1) Review body:
             Housing and Care 21
       Tricorn House, 51-53 Hagley Road, Edgbaston, Birmingham, B16 8TP, United Kingdom
       Email: jasmin.keogh@housingandcare21.co.uk
       Internet address: www.housingandcare21.co.uk
   VI.4.2) Body responsible for mediation procedures:
             High Court of England and Wales
          The Strand, London, WC2A 2LL, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 01/06/2016

Annex A

View any Notice Addenda

Branded stationery, print and promotional items

UK-Birmingham: Printed matter and related products.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Housing and Care 21
       Tricorn House, 51-53 Hagley Road, Edgbaston, Birmingham, B16 8TP, United Kingdom
       Email: jasmin.keogh@housingandcare21.co.uk
       Contact: Jasmin Keogh
       Main Address: https://housingandcare21.co.uk
       NUTS Code: UK

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Branded stationery, print and promotional items      Reference number: Not Provided
   II.1.2) Main CPV code:
      22000000 - Printed matter and related products.
      UB04-3 - Printed matter

   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short Description: Housing and Care 21 are seeking a supplier to provide items of printed stationery and promotional items to include but not limited to: letter headed paper, business cards, banners, letters, brochures, posters, folders, training kits for L&D. Contract to commence September 2016

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 03/06/2016

VI.6) Original notice reference:

   Notice Reference:    2016 - 181476
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 03/06/2016

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: II.1.5
         Lot No: Not provided
         Place of text to be modified: Estimated total value
         Instead of: Value excluding VAT: 1 800 000.00 GBP
         Read: 1 290000.00 GBP


      VII.1.2) Text to be corrected in original notice No: 2

         Section Number: II.2.4
         Lot No: Not provided
         Place of text to be modified: Description of the Procurement
         Instead of: 600 000 GBP
         Read: 400 000 GBP


      VII.1.2) Text to be corrected in original notice No: 3

         Section Number: II.2.4
         Lot No: Not provided
         Place of text to be modified: Description of the Procurement
         Instead of: The full contract estimate (including the 1 year extension) is 1 800 000 GBP
         Read: The full contract estimate (including the 1 year extension) is 1 290000 GBP


      VII.1.2) Text to be corrected in original notice No: 4

         Section Number: II.2.6
         Lot No: Not provided
         Place of text to be modified: Estimated value
         Instead of: Value excluding VAT: 1 500 000.00 GBP
         Read: Value excluding VAT: 1 290000


VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=205134890

View Award Notice

UK-Birmingham: Printed matter and related products.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Housing and Care 21
       Tricorn House, 51-53 Hagley Road, Edgbaston, Birmingham, B16 8TP, United Kingdom
       Email: jasmin.keogh@housingandcare21.co.uk
       Contact: Jasmin Keogh
       Main Address: https://housingandcare21.co.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Branded stationery, print and promotional items
      Reference number: Not Provided

      II.1.2) Main CPV code:
         22000000 - Printed matter and related products.
            UB04-3 - Printed matter

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Housing and Care 21 are seeking a supplier to provide items of printed stationery and promotional items to include but not limited to: letter headed paper, business cards, banners, letters, brochures, posters, folders, training kits for L&D. Contract to commence September 2016

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 900,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            22100000 - Printed books, brochures and leaflets.
            22458000 - Bespoke printed matter.
            22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery.
            30199710 - Printed envelopes.
            39294100 - Information and promotion products.

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM

      Main site or place of performance:
      UNITED KINGDOM


      II.2.4) Description of the procurement: Housing and Care 21 currently spend £600,000 per annum on printed stationery items. These are branded stock items, bespoke print requirements and promotional items. We are seeking a supplier to provide us with these items to a number of sites within the UK. It is a requirement that Housing and Care 21 have the ability to order via an online ordering system (Web2Print) and suppliers must be able to demonstrate the availability of such a system at PQQ stage. The contract is to commence in September 2016 with the term being 2 years with the option to extend for a further 1 year based on supplier performance. The full contract estimate (including the 1 year extension) is £1.8m. This contract does not include the provision of Design Services.

      II.2.5) Award criteria:
      Quality criterion - Name: Please describe how you will ensure product quality and consistency when using multiple suppliers, as a minimum please describe supplier auditing, performance management process and quality controls. / Weighting: 4
      Quality criterion - Name: How would you ensure that our brand identity is consistently upheld for all services provided to Housing and Care 21? / Weighting: 5
      Quality criterion - Name: Overview of service / Weighting: 10
      Quality criterion - Name: Managing relationships with HC21 designers / Weighting: 5
      Quality criterion - Name: Description of online ordering system / Weighting: 5
      Quality criterion - Name: Web2Print demo / Weighting: 5
      Quality criterion - Name: Describe how your stock holding, stock replenishment, fulfilment and distribution system works and examples of timelines / Weighting: 5
      Quality criterion - Name: Customer Service Process / Weighting: 5
      Quality criterion - Name: Invoicing Process / Weighting: 3
      Quality criterion - Name: Innovation througout life of contract / Weighting: 5
      Quality criterion - Name: Please outline a proposed implementation plan for this service, clearly stating key milestones and timelines for both Housing and Care 21 and yourselves / Weighting: 3
      Quality criterion - Name: Please provide an example of the Management Information that you would provide to HC21 on a monthly basis. Please also detail your proposal for account review meetings and your proposed KPI’s / Weighting: 5

      Cost criterion - Name: Price / Weighting: 40


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: Yes

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2016/S 106-188342



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/09/2016

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: 6 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 7

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Cubiquity Media
             475 Godstone Road, Whyteleafe, Surrey, CR3 0BL, United Kingdom
             Tel. +44 1883621133
             Internet address: www.cubiquitymedia.com
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,200,000
         Total value of the contract/lot: 800,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:


         Short description of the part of the contract to be subcontracted:
          All print services
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=220688025

   VI.4) Procedures for review

      VI.4.1) Review body
          Housing and Care 21
          Tricorn House, 51-53 Hagley Road, Edgbaston, Birmingham, B16 8TP, United Kingdom
          Email: jasmin.keogh@housingandcare21.co.uk
          Internet address: www.housingandcare21.co.uk

      VI.4.2) Body responsible for mediation procedures
          High Court of England and Wales
          The Strand, London, WC2A 2LL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 29/09/2016