University of Bath: Provision of a Library Management System

UK-Bath: Library software package.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University of Bath
      Purchasing Services, Wessex House 6.43, Claverton Down, Bath, BS2 7AY, United Kingdom
      Tel. +44 1225384822, Email: l.hayward@bath.ac.uk, URL: www.bath.ac.uk
      Contact: See section V1.3
      Electronic Submission URL: www.delta-esourcing.com/tenders/UK-UK-Bath:-Library-software-package./45B65J66K6

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of a Library Management System
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 7

         Region Codes: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Library software package. The University of Bath is seeking tenders for a ‘Next Generation’ Library Management System (LMS). We are seeking to appoint a contractor who can undertake to supply, implement and maintain the new LMS. A Cloud-hosted solution is required, allowing the successful supplier to provide a stable and secure supported environment. The LMS will be expected to integrate with other locally hosted and cloud hosted applications and will be able to operate within the University’s information technology and data networking infrastructure.
         
      II.1.6)Common Procurement Vocabulary:
         48160000 - Library software package.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The solution will support the library operations currently served by the SirsiDynix Symphony library management system and Ex Libris SFX openurl link resolver. The solution will include a “knowledgebase” of electronic resources and collections, and fully integrated functionality for managing electronic resources. The solution will support various resource discovery services, in particular Ex Libris Primo: a discovery service is not a requirement of this tender. The Library is not seeking to become involved in a major software design and development project: the solution must already be in production in academic libraries. However the Library will seek participation in the definition of future system enhancements and the supplier will be able to demonstrate their commitment to ongoing development of the system to meet the changing business needs of academic libraries. The supplier should be able to implement their solution within 9 months of contract award.A solution is sought that has been demonstrated to work at other institutions, and can be implemented with minimum disruption. The LMS will support robust and transparent integration with a range of external applications.The following requirements are essential for our organisation and a successful implementation will require excellent solutions and functionality:•Integration•Reporting and analytics•Circulation rules and operational flexibility•Highly efficient purchasing workflows•Knowledge base•Low maintenance and external hosted system•Data security and accountabilityThe Library is a single facility open 24hrs a day 364 days a year on a single campus. It has 46 FTE’s supporting approximately 15,500 students and staff throughout the year. The contract term will be for a period of 5 years with the option to extend for a further 4 years to be reviewed year on year and subject to agreement by both parties.The University’s budget for the procurement of the Library Management System is £280,000 (excluding VAT) for the initial 5 year contract period. The estimated budget should the contract run for its full potential of 5 years plus up to 4 extended years, maximum of 9 years is estimated at £480,000 ex vat.         
         Estimated value excluding VAT: 480,000
         Currency: GBP
                        
      
      II.2.2)Options: Yes
         If yes, description of these options: The contract term will be for a period of 5 years with the option to extend for a further 4 years to be reviewed year on year and subject to agreement by both parties.                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 4
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 48
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Please see Pre-Qualification Questionnaire      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please see Pre-Qualification Questionnaire         
         Minimum Level(s) of standards possibly required:
         Please see Pre-Qualification Questionnaire
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please see Pre-Qualification Questionnaire         
         Minimum Level(s) of standards possibly required:
         Please see Pre-Qualification Questionnaire      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         Please see Pre-Qualification Questionnaire   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: UoBath/Proc/269      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 16/03/2015
         Time: 14:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 01/05/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: This tender is being conducted as part of the University of Bath's eTendering programme run in conjunctionwith BIPS DELTA. Expressions of interest in this opportunity, further information and/or documents are availableat: https://www.delta-esourcing.com. To express an interest in this opportunity you must register on this site toobtain a login and password. (If you are already registered you will not need to register again, simply use yourexisting username and password). Please note there is a password reminder link on the homepage.You mustthen log in and go to Your Response Manager and add the following Access Code: 45B65J66K6. Please ensure you follow all instructions provided to you there. The deadline for submitting your response is14:00 hrs, on the 16th March 2015. Please ensure that you allow plenty of time when responding especially if you arerequired to upload response documents. Please note late responses cannot be accepted. If you experienceany technical difficulties please contact the Delta eSourcing Helpdesk on: +44 8452707050 or emailhelpdesk@delta-esourcing.com.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Library-software-package./45B65J66K6To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/45B65J66K6
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Library-software-package./45B65J66K6

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/45B65J66K6
GO-2015213-PRO-6366574 TKR-2015213-PRO-6366573
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University of Bath
      Purchasing Services, Bath, BA2 7AY, United Kingdom
      Tel. +44 1225384822

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 13/02/2015

ANNEX A