University of Bath: Event Audio Visual Services

UK-Bath: Audio-visual equipment.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Bath
             Purchasing Services, Claverton Down, Bath, BA2 7AY, United Kingdom
             Tel. +44 1225384822, Email: l.hayward@bath.ac.uk
             Contact: Lester Hayward
             Main Address: https://www.bath.ac.uk
             NUTS Code: UKK12
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Bath:-Audio-visual-equipment./96Z86KD9M7
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/96Z86KD9M7 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Event Audio Visual Services       
      Reference Number: UoBath/Proc/661
      II.1.2) Main CPV Code:
      32321200 - Audio-visual equipment.
      QA11-8 - For events

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Provision of Event Audio Visual Services for University graduation ceremonies.       
      II.1.5) Estimated total value:
      Value excluding VAT: 250,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      79950000 - Exhibition, fair and congress organisation services.
      
      II.2.3) Place of performance:
      UKK12 Bath and North East Somerset, North Somerset and South Gloucestershire
      
      II.2.4) Description of procurement: Provision of Event Audio Visual Services for University graduation ceremonies.
The University of Bath holds two sets of award congregations throughout the year, one in early July and one in early December.
Examples of these ceremonies can be found here:
https://vimeo.com/channels/1326844
https://vimeo.com/channels/1257091

Each of these ceremony requirements are outlined within the Invitation to tender document.
The University will provide the Stage set, Lecterns and furniture for the ceremonies.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 250,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The initial contract period will be 3 years with the option for 2 annual extensions up to a maximum contract period of 5 years. The University reserves the right to award the extension periods as 2 individual extensions of 1 year or 1 single extension of 2 years depending upon circumstances after 3 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 02/07/2018 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 02/07/2018
         Time: 14:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: This tender is being conducted as part of the University of Bath's eTendering programme run in conjunction with
BIPS DELTA. Expressions of interest in this opportunity, further information and/or documents are available at:
https://www.delta-esourcing.com
Please ensure you follow all instructions provided to you there. The deadline for submitting your completed
tender is 14:00 on the 02.07.2017.
Please ensure that you allow plenty of time when responding especially
if you are required to upload response documents. Please note late responses cannot be accepted. If you
experience any technical difficulties please contact the Delta eSourcing help desk on +44 8452707050 or
email:helpdesk@delta-esourcing.com

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Audio-visual-equipment./96Z86KD9M7
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/96Z86KD9M7
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bath:-Audio-visual-equipment./96Z86KD9M7

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/96Z86KD9M7
   VI.4) Procedures for review
   VI.4.1) Review body:
             University of Bath
       Purchasing Services, Claverton Down, Bath, BA2 7AY, United Kingdom
       Tel. +44 1225384822
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 25/05/2018

Annex A