Basildon Borough Council: Grounds Maintenance Services

UK-Basildon: Grounds maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Basildon Borough Council
             The Basildon Centre, St Martins Square, Basildon, SS14 1DL, United Kingdom
             Tel. +44 1268533333, Email: angela.vine@basildon.gov.uk
             Contact: Corporate Procurement
             Main Address: https://www.basildon.gov.uk, Address of the buyer profile: https://www.basildon.gov.uk
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Basildon:-Grounds-maintenance-services./WVT999YF7U
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Grounds Maintenance Services       
      Reference Number: CP-2015-0149
      II.1.2) Main CPV Code:
      77314000 - Grounds maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The provision of grounds maintenance services to the Borough involving grass cutting, hedge and shrub pruning.       
      II.1.5) Estimated total value:
      Value excluding VAT: Not Provided       
      Currency: Not Provided
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: Grounds Maintenance Services to include the following -
•CRA soft surfaces
•ECC verges
•Housing areas (including sheltered schemes, flat blocks and any external areas)
•Parks and open spaces
•Some countryside sites
•Allotments
•Closed churchyards
•Roundabouts
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Service Delivery / Weighting: 10
            Quality criterion - Name: Grass Cutting / Weighting: 5
            Quality criterion - Name: Flexibility of Service Provision / Weighting: 5
            Quality criterion - Name: Contract Development & Investment / Weighting: 5
            Quality criterion - Name: Customer Service & Communication / Weighting: 5
            Quality criterion - Name: Information on Work carried Out & Schedule / Weighting: 5
            Quality criterion - Name: Contract Monitoring / Weighting: 5
            Quality criterion - Name: Environmental Sustainability / Weighting: 5
            Quality criterion - Name: Staffing & Training / Weighting: 5
            Quality criterion - Name: Health & Safety / Weighting: 5
            Quality criterion - Name: Social Value / Weighting: 5
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 21,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 84       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 6       
      Objective criteria for choosing the limited number of cadidates: Following evaluation of the PQQ submissions the minimum number of candidates invited to tender will be 5 and the maximum number 6. Should more than one supplier rank in 6th position then the Contracting Authority will take through to tender stage all those candidates ranking 6th. Should less than 5 candidates pre-qualify then the Council may continue with the procedure by inviting the candidates with the required capabilities shall have their submissions evaluated in accordance with the criteria and scoring as specified in the documents.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The Contracting Authority reserves the right to cancel the procurement and not proceed with the long-term contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award a contract. The Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract. Candidates should note that the provisions of the Transfer of Undertakings Protection of Employment (TUPE) Regulations 2006 may apply. Candidates should also note that admitted body status will be required for a new contractor, this will certainly apply for original Council transferees. Essex County Council are the administrative body regarding pension funds. It is the Council's intention that the Council may use the successful Contractor in carrying out activities for other Local Authorities and/or Housing Associations of which the Council maybe in shared service arrangements with or for which the Council may provide Grounds Maintenance Services. This means that the quantity of services to be provided may change over the term of the contract. The Council will in the tender documentation, address social value aims in line with its considerations of the Social Value Act 2012.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in 2015 Public Contract Regulations.    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in 2015 Public Contract Regulations.    
      Minimum level(s) of standards possibly required (if applicable) :       
      Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in 2015 Public Contract Regulations.    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 107 (1) in 2015 Public Contract Regulations.    
      Minimum level(s) of standards possibly required (if applicable) :          
      As set out in the PQQ
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 31/05/2016 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 13/06/2016       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Please note the Tenderbox will not open until Wednesday 27th April 2016.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Basildon:-Grounds-maintenance-services./WVT999YF7U

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/WVT999YF7U
   VI.4) Procedures for review
   VI.4.1) Review body:
             Basildon Borough Council
       Basildon, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 26/04/2016

Annex A