Colchester Borough Council: Grounds Maintenance

UK-Colchester: Grounds maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Colchester Borough Council
      Rowan House, 33 Sheepen Road, Colchester, CO3 3WG, United Kingdom
      Email: procurement.control@colchester.gov.uk, URL: www.colchester.gov.uk
      Attn: Alison Shaw
      Electronic Access URL: https://www.delta-esourcing.com/respond/HY5KEH5568

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Grounds Maintenance
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Grounds maintenance services. Planting and maintenance services of green areas. Hedge trimming. Sports fields maintenance services. Grave-digging work. Provision of grounds maintenance services throughout the Borough of Colchester, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the parks and crematorium
Sports ground maintenance
Cemetery and crematorium maintenance– including burials

Types of site:
Parks and open spaces, including the award winning Castle Park and High Woods Country Park
Closed churchyards and heritage sites
Cemetery and Crematorium
Housing areas- including sheltered and assisted accommodation
Sports grounds – including football, rugby, cricket (county and club standard), bowls, tennis courts (hard and grass)
Highway verges and roundabouts
Allotments


The contract will have an initial term of seven (7) years and seven (7) months, with provision to extend for a single period of three (3)years, at the discretion of the Council.

The Council reserves the right to collaborate with other local authorities or agencies within Essex or Suffolk for the purpose of inclusion within this contract at a later date.

During the resulting contract period, the successful bidder(s) may be required to work with the Council to undertake an options appraisal for the development of a Trading Company (eg, joint venture or similar) to provide the services included in this notice.
         
      II.1.6)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
         77310000 - Planting and maintenance services of green areas.
         
         77342000 - Hedge trimming.
         
         77320000 - Sports fields maintenance services.
         
         45112410 - Grave-digging work.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/04/2016
         Completion: 31/10/2023

   Information About Lots
            
      Lot No: 1
      Title: Green Spaces

      1)Short Description:      
      Provision of grounds maintenance services throughout the Borough of Colchester, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the parks excluding Castle Park
Sports ground maintenance

Types of site:
Parks and open spaces, excluding Castle Park and adjacent area
Closed churchyards and heritage sites
Housing areas- including sheltered and assisted accommodation
Sports grounds – including football, rugby, cricket (county and club standard), bowls, tennis courts (hard and grass)
Highway verges and roundabouts
Allotments

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
                  77310000 - Planting and maintenance services of green areas.
                  77342000 - Hedge trimming.
                  77320000 - Sports fields maintenance services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Castle Park

      1)Short Description:      
      Provision of grounds maintenance services for the award winning Castle Park and adjacent area, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the park

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
                  77310000 - Planting and maintenance services of green areas.
                  77342000 - Hedge trimming.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Cemetery & Crematorium

      1)Short Description:      
      Provision of grounds maintenance services for the Cemetery & Crematorium, comprising:
Grounds maintenance, including grass cutting, maintenance of planted areas and borders (including seasonal displays), hedges, trees, ponds and ditches, hard landscaping and litter collection
Site security for the crematorium
Cemetery and crematorium maintenance– including burials

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
                  77310000 - Planting and maintenance services of green areas.
                  77342000 - Hedge trimming.
                  45112410 - Grave-digging work.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 4
      Title: Green Spaces and Castle Park

      1)Short Description:      
      Combination of services required for Lot 1 and Lot 2

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
                  77310000 - Planting and maintenance services of green areas.
                  77342000 - Hedge trimming.
                  77320000 - Sports fields maintenance services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 5
      Title: Green Spaces and Cemetery & Crematorium

      1)Short Description:      
      Combination of services required for Lot 1 and Lot 3

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
                  77310000 - Planting and maintenance services of green areas.
                  77342000 - Hedge trimming.
                  77320000 - Sports fields maintenance services.
                  45112410 - Grave-digging work.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 6
      Title: Castle Park and Cemetery & Crematorium

      1)Short Description:      
      Combination of services required for Lot 2 and Lot 3

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
                  77310000 - Planting and maintenance services of green areas.
                  77342000 - Hedge trimming.
                  45112410 - Grave-digging work.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 7
      Title: Green Spaces, Castle Park and Cemetery & Crematorium

      1)Short Description:      
      Full requirement of services as per Lot 1, Lot 2 and Lot 3

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
                  77310000 - Planting and maintenance services of green areas.
                  77342000 - Hedge trimming.
                  77320000 - Sports fields maintenance services.
                  45112410 - Grave-digging work.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         These requirements are provided in the Pre Qualification Questionnaire and Tender Documents
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         These requirements are provided in the Pre Qualification Questionnaire and Tender Documents      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         As detailed in the PQQ documentation   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 0003-CBC      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 07/09/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender..
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Grounds-maintenance-services./HY5KEH5568

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/HY5KEH5568
GO-201586-PRO-6898138 TKR-201586-PRO-6898137
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      The Royal Courts of Justice
      Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 2079476000

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 06/08/2015

ANNEX A